Adlib turns the unstructured paperwork that runs your assets into structured, AI-ready, audit-ready data. With Adlib Accuracy Score and PrecisionPath trust kits for Energy, operations and compliance teams get faster reporting, fewer exceptions, and stronger regulatory outcomes across refineries, plants, pipelines, and grids.
For over two decades, Adlib has processed billions of mission-critical documents for the world’s leading life sciences, energy, manufacturing, financial services, and public sector organizations.
Unplanned downtime, incident backlogs, and rising ESG and safety requirements all put pressure on your teams. Adlib centralizes how Energy enterprises ingest, convert, extract, validate, and package operational and regulatory documents, cutting manual work, improving accuracy, and shrinking audit risk.
Automate the ingestion, standardization, and validation of high-volume compliance and incident reports (from EHS systems, ALIM, and field tools) so you’re audit-ready in minutes, not weeks.
Standardize environmental impact reports, emissions filings, safety certifications, and regulatory submissions into complete, validated document packages, backed by Accuracy Score and full traceability to withstand NRC, EPA, OSHA, and other inspections.
Layer Adlib on top of ALIM, PLM, EHS, ERP, and asset management systems to create a single “document refinery” that feeds clean, standardized, AI-ready content into the platforms your teams use every day, without rip-and-replace.
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Automate the conversion and validation of work orders, inspections, and shutdown/turnaround documentation. Adlib makes maintenance packs searchable, standardized, and easy to retrieve, reducing time-to-repair and supporting predictive maintenance programs.
Standardize engineering drawings, control-room logs, SOPs, and asset documentation into pixel-perfect, compliant documents of record. Adlib connects with systems like ENOVIA PLM to reduce manual document work and improve operational visibility.
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Challenge
Legacy conversion tools couldnʼt handle the volume and complexity of engineering files, forcing constant IT intervention and delaying CAD conversions into shareable formats. Flat TIFF outputs were unsearchable and lost layer previews—slowing collaboration, creating inefficiencies, and weakening archival practices.
Solution
Safeguarded engineering Adlib improved efficiency, cut administrative overhead, and safeguarded engineering drawings to reduce legal risk. Engineers and contractors gained faster access and smoother collaboration, while IT reduced workload, support needs, and infrastructure costs with a smaller server footprint.
The company faced inefficiencies in their document management system, which could not automatically convert forms, checklists, and complex CAD drawings into searchable and accessible PDFs. The manual conversion process consumed valuable engineering time, and the lack of standardized document formats led to inconsistent and error-prone regulatory submissions, causing project delays and increased costs.
Implementing Adlib's document transformation solution automated the conversion of PLM documents into standardized PDFs, improving efficiency by 10% and saving millions of dollars by reducing delays and errors. The solution enhanced information sharing through easily searchable documents and streamlined compliance reporting, ensuring consistent and compliant documentation across the enterprise.
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“I would happily give Adlib a positive referral. They deserve a 10 out of 10, as I view them as the strongest option available.” – Sr. System Analyst
This energy company faced significant challenges in managing and processing a diverse range of documents, including various formats and CAD files, within their existing document management system. The manual processes required for document ingestion, conversion, and compliance creation were time-consuming and prone to errors, leading to inefficiencies and inconsistencies. Ensuring standardized regulatory reporting and compliance with data retention and operating procedures was difficult, impacting both internal operations and interactions with external stakeholders and regulatory bodies.
The company integrated Haistaq into their existing document management system. This integration enabled the automatic ingestion, conversion, and creation of compliant documents from various formats and CAD files, streamlining accessibility across the organization, external stakeholders, and regulatory bodies. The highly automated process required minimal human intervention, ensuring consistent and standardized regulatory reporting and compliance with data retention and operating procedures. As a result, this energy giant achieved greater efficiency, reduced errors, and enhanced their ability to meet regulatory requirements, improving overall operational effectiveness and stakeholder satisfaction.
“Our focus for now is on trying to do a lot more with fewer people, and Adlib is proving itself to be very helpful for this,” - Director of Applications Development & Integration
The company faced difficulties in making legal and accounting documents text-searchable, as their multi-function printers did not automatically perform OCR. They also needed a solution to bulk-OCR thousands of legacy documents stored in PDF and TIFF formats, which were not searchable, complicating content retrieval.
Implementing Adlib's PDF transformation solution enabled automatic OCR processing of incoming documents and bulk OCR of existing records, making them fully searchable. The intuitive interface and robust capabilities have streamlined document management for the company's legal and accounting departments, enhancing efficiency and reducing manual effort.
The agency struggled with labor-intensive and time-consuming processes for creating and distributing overnight summary reports required by federal regulators. Early work hours, manual data gathering from multiple sources, and resource-intensive tasks led to errors, inconsistencies, and low employee morale.
Implementing Adlib's automated document conversion solution streamlined the report creation and distribution process, eliminating early morning manual work and standardizing reports into searchable PDFs. This automation increased efficiency, enhanced consistency and compliance, improved employee morale, and optimized resource allocation, allowing staff to focus on more strategic activities.
Nuclear power leader ensures enterprise-wide compliance with Nuclear Regulatory Commission
To comply with the Nuclear Regulatory Commission’s (NRC) requirements to archive all documentation in a specific PDF format for 60 years, the company used manual workflows to convert volumes of Excel and Word reports and JPEG and TIFF graphs and charts. This labor-intensive workflow resulted in delays, format errors, and growing overhead.
Adlib's seamless integration with the company's Dassault PLM system streamlined the archival process by automatically converting documents into compliant PDF formats, complete with precise formatting elements such as headers and footers. This automation not only ensured standardized compliance, significantly reducing the risk of fines, but also eliminated manual labor and ballooning labor costs. The solution adeptly met the demands of both volume and scalability, enhancing overall business efficiency and document-management efficacy.
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Oil extraction giant saves millions by streamlining engineering workflows
High Volumes of engineering drawings needed to be converted to PDFs. This led to intensive manual administrative work by engineering teams, growing IT costs to accommodate growing AutoCAD licensing needs, frustrating workflow practices, slow critical data exchange and an increased risk of non-compliance.
This organization phased out Documentum and implemented the Bentley and Adlib solution across the enterprise to automate previously manual document workflows. This strategic move yielded significant financial and operational benefits: a $200k saving in AutoCAD licensing costs, $1 million in savings as a result of freeing up 25% of engineers’ time from administrative tasks, enhanced server capacity with decreased AutoCAD support required from IT, standardized processes for long-term data retention, and sweeping risk reduction thanks to increased automation throughout the company.
Adlib works across your entire organization’s disparate data sources to read and distill all your critical documentation, from any source. It then automatically converts it all into machine-readable and compliant documents of record, and finally, deposits those standardized documents into a central database in submission- and archive-ready formats.
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Turn CAD, BOMs, SOPs, and supplier files into AI-ready, audit-ready intelligence inside ENOVIA. Manufacturers racing toward digital twins and AI-driven operations hit the same wall: unstructured documents that PLM can store and route, but not interpret. This whitepaper shows how ENOVIA + Adlib bridges that gap so decisions get faster, without sacrificing traceability or compliance.
Standardize, validate, and scale your regulated content so Veeva delivers faster submissions, cleaner audits, and AI you can trust.
Stop feeding your factory AI junk data. Standardize, validate, and deliver trusted inputs to PLM, MES, ERP, and LLM/RAG, then prove ROI in one quarter.
Your use case is usually a strong fit for Adlib if it checks three boxes:
If you have workflows like regulatory submissions, inspections, claims, incident reports, FOI/ATI responses, quality and batch records, or KYC and loan packages, Adlib can help you build an accuracy-first, AI-ready pipeline around them. Many organizations start with a single painful workflow, then expand to adjacent use cases once results are proven.
Adlib Software helps organizations meet compliance and governance requirements by implementing a set of business rules upon ingesting documents across several formats to deliver a “document of record”. These business rules define the creation of a custom header-footer, watermarks and the auto-generation of a table of contents, besides combining multiple formats into a single readable-searchable PDF. The result is an audit ready document that meets compliance and governance requirements. In addition, Adlib Software’s Transform Platform also implements document security and archival features when rendering documents of record to be in compliance with such policies resident within an organization. Finally, it also provides audit trails and reporting capabilities to help organizations track and monitor document activity.
Adlib Software is ideal for industries that generate large volumes of unstructured data that has to be managed to mitigate compliance, operational, audit and regulatory risks. Major industries use that to leverage our capabilities are as follows:
In addition, Adlib Software is also useful for any organization that needs to manage and analyze large amounts of data in various formats.