Modernize records and FOI/ATI workflows without ripping out your ECM. Adlib auto-classifies, validates, and renders mixed inputs into preservation-grade PDF/PDF-A with traceable metadata, improving response times and audit readiness.
For over two decades, Adlib has processed billions of mission-critical documents for the world’s leading life sciences, energy, manufacturing, financial services, and public sector organizations.
Adlib’s document transformation and automation layer sits across your existing ECM, records, and line-of-business systems. It standardizes and validates documents before they reach your repositories, making it easier to manage retention, respond to access-to-information requests, and prove compliance.
Adlib normalizes 300+ file types into long-term, preservation-ready formats and documents of record, reducing paper backlogs, simplifying retention, and improving cross-agency access.
Make information easier to find and share by turning scanned and legacy documents into searchable, structured content.
Use automation to support records, privacy, and regulatory obligations - retention schedules, audit trails, and defensible disposition.
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Adlib automates the creation of PDF/PDF-A documents of record with embedded metadata and audit trails, making archives easier to search, easier to trust, and ready for audits or legal review.
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Challenge
Legacy conversion tools couldnʼt handle the volume and complexity of engineering files, forcing constant IT intervention and delaying CAD conversions into shareable formats. Flat TIFF outputs were unsearchable and lost layer previews—slowing collaboration, creating inefficiencies, and weakening archival practices.
Solution
Safeguarded engineering Adlib improved efficiency, cut administrative overhead, and safeguarded engineering drawings to reduce legal risk. Engineers and contractors gained faster access and smoother collaboration, while IT reduced workload, support needs, and infrastructure costs with a smaller server footprint.
"Automated PDF transformation from Adlib has enabled us to reduce our costs associated with the delays and errors of manual intervention within business processes."- IT Project Manager
The state government agency faced significant issues with an outdated ASCII-based cable communication system, leading to inefficient data retrieval, high operational costs, and compliance challenges with NARA requirements for document preservation. The system's limitations hindered inter-bureau communication, required manual processing, and lacked support for modern media formats and integration with the SMART system for unified messaging.
Adopting Adlib's document transformation technology automated the conversion of cables into PDF/A format, enhancing compliance with NARA standards and improving data accessibility. The solution reduced manual intervention, lowered operational costs, and improved employee efficiency by allowing them to focus on critical public service tasks. Additionally, it facilitated better collaboration, communication, and digital transformation efforts, while also enhancing server capacity and reducing the IT budget.
The municipality faced challenges with manually reviewing and approving welfare applications, leading to errors and duplicate payouts. They struggled to identify duplicate applications across multiple departments, and the paper-based system required cumbersome manual scanning and digitization, resulting in poor searchability and delayed processing.
Implementing Adlib's document transformation and workflow automation solutions automated the digitization and metadata extraction processes, reducing errors and enhancing searchability. The advanced search capabilities improved detection of duplicate applications, preventing fraudulent claims and recovering $20 million annually. Integration with existing systems like FileNet and SharePoint streamlined internal processes, improved collaboration, and increased operational efficiency.
Adlib works across your entire organization’s disparate data sources to read and distill all your critical documentation, from any source. It then automatically converts it all into machine-readable and compliant documents of record, and finally, deposits those standardized documents into a central database in submission- and archive-ready formats.
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Turn CAD, BOMs, SOPs, and supplier files into AI-ready, audit-ready intelligence inside ENOVIA. Manufacturers racing toward digital twins and AI-driven operations hit the same wall: unstructured documents that PLM can store and route, but not interpret. This whitepaper shows how ENOVIA + Adlib bridges that gap so decisions get faster, without sacrificing traceability or compliance.
Standardize, validate, and scale your regulated content so Veeva delivers faster submissions, cleaner audits, and AI you can trust.
Stop feeding your factory AI junk data. Standardize, validate, and deliver trusted inputs to PLM, MES, ERP, and LLM/RAG, then prove ROI in one quarter.
Your use case is usually a strong fit for Adlib if it checks three boxes:
If you have workflows like regulatory submissions, inspections, claims, incident reports, FOI/ATI responses, quality and batch records, or KYC and loan packages, Adlib can help you build an accuracy-first, AI-ready pipeline around them. Many organizations start with a single painful workflow, then expand to adjacent use cases once results are proven.
Adlib Software helps organizations meet compliance and governance requirements by implementing a set of business rules upon ingesting documents across several formats to deliver a “document of record”. These business rules define the creation of a custom header-footer, watermarks and the auto-generation of a table of contents, besides combining multiple formats into a single readable-searchable PDF. The result is an audit ready document that meets compliance and governance requirements. In addition, Adlib Software’s Transform Platform also implements document security and archival features when rendering documents of record to be in compliance with such policies resident within an organization. Finally, it also provides audit trails and reporting capabilities to help organizations track and monitor document activity.
Adlib Software is ideal for industries that generate large volumes of unstructured data that has to be managed to mitigate compliance, operational, audit and regulatory risks. Major industries use that to leverage our capabilities are as follows:
In addition, Adlib Software is also useful for any organization that needs to manage and analyze large amounts of data in various formats.