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Energy giant enhances compliance across the enterprise with document transformation

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Energy giant enhances compliance across the enterprise with document transformation

Company background

One of the largest energy providers in the United States serve millions of customers with electricity and natural gas, always aiming for sustainability and innovation. Their operations are extensive, covering everything from power generation to transmission and distribution across multiple states. Given their prominent role, the company must comply with strict regulations while ensuring their operations are smooth and efficient.

Challenges and risks of manual document processing

The company was struggling with the manual management and processing of a wide variety of documents, including complex CAD files, within their existing document management system. This manual approach was not only slow and labor-intensive but also error-prone, leading to several significant risks:

  1. Regulatory Compliance Issues: Manual processes made it hard to maintain standardized regulatory reporting and data retention, risking regulatory penalties and damaging stakeholder trust.
  2. Operational Inefficiencies: The manual work consumed a lot of time and resources, slowing down internal operations and increasing costs.
  3. High Error Rates: Handling documents manually increased the chances of mistakes, which could result in incorrect data being reported and potential safety issues.
  4. Stakeholder Dissatisfaction: Inefficient document management affected interactions with external stakeholders and regulatory bodies, potentially harming the company’s reputation and relationships.

Solution: integration of Adlib

The company integrated Adlib into their existing document management system. Adlib solution automated the ingestion, conversion, and creation of compliant documents from various formats, including CAD files. The benefits of this integration were immediate and impactful:

  1. Increased Efficiency: Automation significantly reduced the time and effort required for document management, making the process much faster and more efficient.
  2. Consistent Compliance: Haistaq ensured that regulatory reporting and data retention procedures were standardized and consistent, which helped maintain compliance.
  3. Fewer Errors: Automation minimized human errors, ensuring more accurate document processing and reporting.
  4. Better Accessibility: Documents became easily accessible across the organization, improving collaboration and communication with external stakeholders and regulatory bodies.

Outcomes and benefits

Integrating Adlib brought high value business outcomes to the energy provider. The company saw major improvements in efficiency, error reduction, and regulatory compliance.

  1. Operational Effectiveness: Streamlined document processes led to faster and more efficient operations, cutting costs and boosting productivity.
  2. Regulatory Compliance: Enhanced compliance with regulatory standards helped Dominion Energy avoid penalties and maintain a positive reputation.
  3. Improved Stakeholder Relations: Better interactions with external stakeholders and regulatory bodies strengthened relationships and trust.
“I would happily give Adlib a positive referral. They deserve a 10 out of 10, as I view them as the strongest option available.” - Sr System Analyst

This feedback highlights the significant impact Adlib had on the organization, showcasing them as a reliable and innovative solution provider in the energy industry.

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Our engineering teams are constantly creating new schematics and blueprints within AutoCAD or MicroStation which need to be managed and archived. These CAD files would have far too many layers if they were not rendered so they need to be processed through Adlib first. Adlib delivers excellently converted AutoCAD renditions, which is highly important to us. These can be complex images so accurately transferring the detail is critical.

Enterprise Information Management Manager & Principal
Enterprise Information Management Manager & Principal
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I do view Adlib as being a stronger solution than others.

Product Manager
DXC Technology
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Adlib is likely the best option on the market today. Adlib does a great job processing huge volumes with strong quality. Adlib is constantly online and processing files nightly 24/7. Our organization can’t really function without Adlib being operational, it is heavily embedded in the work we do.

Cross Domain Developer
National nuclear research labs
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Many people drop documents in a folder which is monitored by Adlib. Anything that is placed in our vault must first go through Adlib, so they eventually get their hands on basically any document we receive or create.

Technical Lead
National nuclear research labs
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All the documents we are rendering are signed certificates ensuring that ships have been appropriately inspected. Our documents are relatively large and contain charts, graphs, and drawings. We want these rendered correctly and concisely so each certificate is accurate and professional looking. Adlib helps to add our logos, a watermark, and make the entire certificate look that much more professional. The fact that the renderings are really clean and well-formatted is a key benefit of Adlib.

Head of Vendor Management
UK's certification services agency
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When we made the decision to change rendering solutions back in 2016, we looked towards 3 separate vendors. Overall, Adlib seemed more mature as a software option.

Enterprise Information Management Manager & Principal
A leading chemical company
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We process all digital insurance claims through Adlib. The documents for claims can be quite robust, and commonly need to be files from many parties like police reports, fire and safety documents, and images.

Director of IT Platforms
A leading insurance company
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I like that Adlib has designed a fairly niche product within the PDF rendering space. It is very good at what it does while remaining accurate and fast.

Deployment Consultant
A leading oil extraction company
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We initially looked at OpenText, but it didn’t meet our upfront requirements. I would happily give Adlib a positive referral. They deserve a 10 out of 10, as I view them as the strongest option available.

Sr. System Analyst
North american energy company
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Adlib is integrated with Enovia, our active quality management tool. Every file type is rendered through Adlib as all materials are required to be stored as PDFs. The files we are processing can be a mixture of different things such as product specifications, ingredients, formulas, raw materials used in products, or specifics of packaging.

Sr. Manager Platform
A large pharmaceutical manufacturer
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The majority of the documents we are rendering through Adlib are preclinical study reports, new drug developments, and general clinical documents. Due to how heavily regulated life sciences is, 100% of our documents are required to be transferred to and stored as a PDF. Working with the likes of Adlib keeps us complaint.

Associate Director and Sr. Manager, Protocol & Report Content
A leading contract research organization
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Adlib is fully embedded within M-Files. They have paired very well with each other which has kept us happy. When we were selecting Adlib, a key reason we did so was due to Adlib telling us how easily their software partners with other systems.

Associate Director and Sr. Manager, Protocol & Report Content
A leading contract research organization
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