Feb 3, 2026 9:00 AM
ET
|
North Bethesda, MD

Adlib at DIA RSIDM Forum 2026

Meet Adlib at DIA’s Regulatory Submissions, Information, and Document Management Forum (RSIDM) Feb 2–4, 2026 | Bethesda North Marriott Hotel & Conference Center | North Bethesda, MD

Regulatory excellence is no longer just about getting documents out the door, it’s about delivering submission-ready, regulator-ready content that’s consistent, validated, and traceable. Adlib helps regulated life sciences teams transform complex, multi-format content into accurate, compliant outputs that downstream systems and regulators can trust.

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Why we’re attending RSIDM

RSIDM is where regulatory and information management leaders align on what’s changing and what must be modernized across submissions, standards, and digital workflows.

We’ll be focused on one theme: regulatory transformation only works when document pipelines are accurate upstream, before content reaches eCTD tooling, RIM platforms, portals, or AI.

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What RSIDM is prioritizing and where Adlib aligns

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Regulatory Excellence in the digital age

Challenge: “Regulatory excellence” is harder when content is fragmented across teams, systems, and formats and submission readiness depends on manual heroics.‍

How Adlib helps: industrializes document transformation so teams can scale quality without scaling headcount.

Adlib outcomes:

  • Faster submission readiness by standardizing and automating document preparation
  • Fewer quality issues and rework through consistent rendering and rule-based checks
  • More confidence under scrutiny with outputs designed for auditability and controlled processing

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FDA electronic submissions modernization (eCTD, ESG, portals, validation issues)

Challenge: Submissions keep evolving (portals, standards, validations), but teams are still stuck fixing preventable document issues late in the process.‍

How Adlib helps: transforms and validates content before it hits submission systems—so teams don’t discover problems at the worst possible time.

‍Adlib outcomes:

  • Earlier issue detection to reduce last-mile “fire drills”
  • More predictable handoffs into downstream submission and information management tooling
  • Lower risk of avoidable validation failures by improving fidelity and consistency upstream

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“Ask the Regulators” (uncertainty, changing expectations)

Challenge: Regulatory expectations shift and uncertainty creates inconsistency across teams and geographies.

How Adlib helps: enables rule-driven automation so you can apply consistent preparation and validation across high-volume content.

‍Adlib outcomes:

  • Repeatable compliance execution by operationalizing standards into consistent workflows
  • Reduced dependency on tribal knowledge with policy-driven processing
  • Faster change adoption when requirements evolve (without reworking everything manually)

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eCTD 4.0 readiness and global alignment

Challenge: eCTD 4.0 pushes the industry toward more structured, data-centric approaches, while teams still manage huge volumes of legacy, document-heavy content.

How Adlib helps: strengthens the “content foundation” so modernization initiatives aren’t undermined by messy inputs.

‍Adlib outcomes:

  • Smoother transition to modernization by improving content quality and structure upstream
  • Less friction across regions and affiliates by standardizing preparation and outputs
  • Better scalability for increasing submission volume and complexity

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Digital submissions, automation, and AI (content & data transformation)

Challenge: Automation and AI can’t deliver value if the underlying documents are inconsistent, untrusted, or hard to parse.‍

How Adlib helps: acts as the accuracy layer that prepares unstructured submission content for automation, analytics, and AI.

‍Adlib outcomes:

  • Higher-quality downstream automation by producing cleaner, more reliable inputs
  • More trustworthy AI outputs by improving source accuracy and consistency
  • Reduced risk when applying AI to regulated workflows (by improving controls and quality upstream)

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Global regulator updates shaping the future

Challenge: Global changes increase complexity, teams need resilient processes that can adapt without introducing risk.

How Adlib helps: supports a consistent, auditable approach to content preparation across geographies and evolving requirements.

Adlib outcomes:

  • More resilient submission operations through standardized, repeatable processing
  • Improved governance and traceability to support inspection readiness
  • Less operational drag when requirements diverge across agencies

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Talk to Adlib Experts at RSIDM about:

Regulatory submissions at scale: Adlib can help teams combine large, multi-author submission content, enforce PDF/A compliance, automate organization (e.g., bookmarks), and run validations (e.g., presence of required statements), reducing manual effort and rework in dossier preparation.

Where Adlib fits in your ecosystem: Adlib is the “critical layer” in front of IDP systems, RIM platforms (Veeva), LLM/RAG pipelines, normalizing file types, applying OCR, enriching with metadata, extracting structured outputs, and validating results against business/compliance rules.

Our Speakers

Benjamin O’Connor

Benjamin O’Connor

Strategic Account Executive, Life Sciences
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Adlib Software

Benjamin O’Connor is a Global Strategic Account Executive at Adlib, partnering with life sciences organizations to bring order to messy, unstructured content and reduce risk in document-heavy workflows. He brings deep life sciences go-to-market experience across eTMF/clinical operations platforms and quality/compliance systems, having held business development roles at TransPerfect Life Sciences, Phlexglobal, and ComplianceQuest. Ben is focused on practical ways to improve submission and information management readiness, by strengthening document accuracy, consistency, and validation upstream.

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Bob Mezzadri

Bob Mezzadri

Customer Success Leader
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Adlib Software

Bob Mezzadri is a customer success and retention leader with 30+ years in healthcare technology, focused on helping enterprise customers realize measurable value from their solutions faster. Bob is known for building scalable playbooks and success tooling (like use case libraries and success trackers) and partnering closely with Sales, Product, and Engineering to translate customer goals into outcomes and reduce friction, so teams see adoption, impact, and ROI sooner.

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Steve Torkington

Steve Torkington

Director of Partnerships
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Adlib Software

Stephen Torkington is Adlib’s Director of Partner Business, Global, focused on helping regulated enterprises get to value faster through the right ecosystem of GSIs, VARs, and technology alliances. With 10 years building scalable enterprise software channels, he aligns partners, sales, product, and marketing around joint value propositions and co-sell motions that accelerate adoption and expansion.

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MANUFACTURING

Adlib: The Foundation for DocumentAccuracy in Chemical Refining

When we made the decision to change rendering solutions, we looked towards3 separate vendors. Overall, Adlib seemed more mature as a software option.

Challenge
Legacy conversion tools couldnʼt handle the volume and complexity of engineering files, forcing constant IT intervention and delaying CAD conversions into shareable formats. Flat TIFF outputs were unsearchable and lost layer previews—slowing collaboration, creating inefficiencies, and weakening archival practices.

Solution
Safeguarded engineering Adlib improved efficiency, cut administrative overhead, and safeguarded engineering drawings to reduce legal risk. Engineers and contractors gained faster access and smoother collaboration, while IT reduced workload, support needs, and infrastructure costs with a smaller server footprint.

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MANUFACTURING

Adlib: The Foundation for DocumentAccuracy in Chemical Refining

When we made the decision to change rendering solutions, we looked towards3 separate vendors. Overall, Adlib seemed more mature as a software option.

Challenge
Legacy conversion tools couldnʼt handle the volume and complexity of engineering files, forcing constant IT intervention and delaying CAD conversions into shareable formats. Flat TIFF outputs were unsearchable and lost layer previews—slowing collaboration, creating inefficiencies, and weakening archival practices.

Solution
Safeguarded engineering Adlib improved efficiency, cut administrative overhead, and safeguarded engineering drawings to reduce legal risk. Engineers and contractors gained faster access and smoother collaboration, while IT reduced workload, support needs, and infrastructure costs with a smaller server footprint.

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Manufacturing

Adlib - a foundation block for document management strategy in chemical refining

“When we made the decision to change rendering solutions, we looked towards 3 separate vendors. Overall, Adlib seemed more mature as a software option.” – Enterprise Information Management Manager & Principal

Challenge

Legacy conversion software struggled to support the volume of engineering files, leading to increased IT intervention and support. Additionally, delays in converting CAD drawings to sharable formats hampered information exchange across the organization, causing production delays and heightened risk. The conversion of layered vector-based CAD files into flat TIFFs resulted in unsearchable formats and the loss of layer previews, causing frustrations, delays in the field, and poor information archival practices.

Solution

For the C-Suite, implementing the new system led to improved efficiencies and productivity in the field, reduced operational costs associated with administrative burdens, and future-proofed patented engineering drawings, minimizing the number and duration of legal issues. Engineers and contractors benefited from saved time on administrative tasks and faster, smoother information retrieval and exchange. For IT, the system reduced resource demands, lowered intervention and support requirements, and resulted in a smaller server footprint and infrastructure costs.

Adlib - A Foundation Block For Document Management Strategy in Chemical Refining
Financial Services

Eliminating 95% of manual steps in archiving 20k daily trade documentation

Bank eliminates 95% of manual steps in archiving 20k daily trade documentation with Adlib

Challenge

The bank faced significant operational challenges, including process inefficiencies and cost inefficiencies, as well as risks of non-compliance. The inability to render all trade transaction documentation in a timely manner meant failing to meet service level agreements (SLAs), while volume limitations hindered the processing of the required 20,000 documents per day. Complex tasks like document compilation were performed manually, further exacerbating inefficiencies. These issues led to an increasing overhead budget to accommodate a growing backlog and rising IT expenses for server infrastructure to support expanding unstructured data. Additionally, inconsistent archival practices and an archival backlog exposed the organization to the risks of non-compliance with Sarbanes-Oxley Act (SOX) and Securities and Exchange Commission (SEC) regulations.

Solution

For the C-Suite, implementing the new system reduced the risk of non-compliance and lowered costs due to increased staff efficiencies, while ensuring long-term, secure storage of documentation in line with SOX and SEC regulations. Knowledge workers benefited from spending less time on low-value document handling and enjoying hassle-free document compilation. For IT, the system reduced storage and server footprint, lessened the demand for intervention and support, and integrated easily with existing document input and content management systems.

Eliminating 95% of manual steps in archiving 20k daily trade documentation
Energy

Energy giant enhances compliance across the enterprise with document transformation

“I would happily give Adlib a positive referral. They deserve a 10 out of 10, as I view them as the strongest option available.” – Sr. System Analyst

Challenge

This energy company faced significant challenges in managing and processing a diverse range of documents, including various formats and CAD files, within their existing document management system. The manual processes required for document ingestion, conversion, and compliance creation were time-consuming and prone to errors, leading to inefficiencies and inconsistencies. Ensuring standardized regulatory reporting and compliance with data retention and operating procedures was difficult, impacting both internal operations and interactions with external stakeholders and regulatory bodies.

Solution

The company integrated Haistaq into their existing document management system. This integration enabled the automatic ingestion, conversion, and creation of compliant documents from various formats and CAD files, streamlining accessibility across the organization, external stakeholders, and regulatory bodies. The highly automated process required minimal human intervention, ensuring consistent and standardized regulatory reporting and compliance with data retention and operating procedures. As a result, this energy giant achieved greater efficiency, reduced errors, and enhanced their ability to meet regulatory requirements, improving overall operational effectiveness and stakeholder satisfaction.

Energy giant enhances compliance across the enterprise with document transformation
Insurance

Insurance Giant Automates Heavy Admin Work in Claims, Saving Millions

Insurance giant automates heavy admin work in claims, saving millions

Challenge

As full-time employees (FTEs) struggled to manually process 90k claim-related documents each day to meet the company SLAs, the claims department overhead was getting out of hand. In addition, customer frustration and increased churn was a direct result of response times being many days from the customer’s claim submission.

Solution

Adlib optimized the claims-processing workflow by automating the ingestion, digitization, intelligent assembly, and publishing of compliant claims in PDF format. This transformation significantly minimized the manual effort required from FTEs, allowing them to concentrate on claim approvals and improving customer relationships. As a direct outcome, the company saw a remarkable 90% reduction in administrative work tied to pre-processing claim documentation. This in turn slashed their operational budget by $6 million. What’s more, overall customer service satisfaction improved as the efficiency boost dramatically accelerated customer response times from days to hours.

Insurance giant automates heavy admin work in claims, saving millions
Insurance

Modernizing Claims Processing & Document Management Workflow

“We very quickly realized that Adlib was the right tool for us — it was the only PDF rendition product out of the seven or eight we looked at that met our requirements for 100% fidelity and integration.” — Director of Architecture & IS Risk

Challenge

The insurance company needed to incorporate an automated PDF rendering capability with high-fidelity output into its workflow that would integrate with its Guidewire ClaimCenter® claims processing system and IBM® FileNet® repository.

Solution

To modernize the application systems supporting its P&C operations, the insurance company embarked on a major, multi-year initiative—its Enterprise Systems Renewal Strategy—that has already seen the introduction of a new Broker Transaction Portal and a new Claims Processing system. Ultimately, the program will also see the company completely revamp its existing Policy Administration system and the ERP system used for managing financial processes.

Modernizing Claims Processing & Document Management Workflow
Energy

Nuclear power leader ensures enterprise-wide compliance with Nuclear Regulatory Commission

Nuclear power leader ensures enterprise-wide compliance with Nuclear Regulatory Commission

Challenge

To comply with the Nuclear Regulatory Commission’s (NRC) requirements to archive all documentation in a specific PDF format for 60 years, the company used manual workflows to convert volumes of Excel and Word reports and JPEG and TIFF graphs and charts. This labor-intensive workflow resulted in delays, format errors, and growing overhead.

Solution

Adlib's seamless integration with the company's Dassault PLM system streamlined the archival process by automatically converting documents into compliant PDF formats, complete with precise formatting elements such as headers and footers. This automation not only ensured standardized compliance, significantly reducing the risk of fines, but also eliminated manual labor and ballooning labor costs. The solution adeptly met the demands of both volume and scalability, enhancing overall business efficiency and document-management efficacy.

Nuclear Power Leader Ensures Enterprise-Wide Compliance with Nuclear Regulatory Commission

Put the Power of Accuracy Behind Your AI

Whether you’re scaling GenAI, modernizing regulatory submissions, or simply trying to get out from under manual document work, Adlib helps you turn unstructured content into a reliable asset. Not a hidden risk.

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