Many experts believe that the YOY growth is linked to Oil & Gas regulatory compliance laws. These laws require Oil & Gas companies to track information related to all elements of all processes, or they risk facing stiff penalties. Without the proper structure, a company’s network shares, databases and individual user PCs often become a dumping ground for all types of content.
In order to develop better processes, many organizations decide to implement an Enterprise Content Management (ECM) system. ECM systems work well with large quantities of data. However, they lack the capability to successfully manage such high volumes of content for searchability, automated workflows, auditing and retention. In general, ECM systems need to be supported with the right tools to produce a complete solution.
Prior to developing an ECM strategy, this Oil & Gas Company managed their well related content using multiple data sources and repositories, and multiple inaccessible file formats. In an effort to better organize their content they developed an Enterprise web-based portal as part of their ECM strategy. This portal helped the company to consolidate current data sources/technologies and allowed users to easily access a single source of truth for all well related information.
As a result, the Oil & Gas Company decided they needed a way to migrate the millions of departmental files from multiple sources and various formats into their OpenText system (which was linked to the portal). Moving the files would be difficult. Over the years, without the proper oversight and controls in place, the shared folders had grown unorganized and frustrating to navigate.
The most prevalent problems included:
While OpenText is one of the largest ECM systems on the market, it requires additional tools or software to standardize file formats or automate searchability prior to the migration process. Therefore, if the company did not find the right tools to support OpenText, they would continue to risk user adoption of the portal. This would significantly impact current and future daily operations, not to mention the company’s ability to successfully comply with industry regulations.
The organization was left with few options. They could:
After significant product evaluation, the Oil & Gas Company selected Adlib over 6 other software providers. Adlib Transform platform was the only solution that could satisfy this Oil & Gas Company’s explicit needs around classification
and ECM upload.
The success of the project relied on developing a framework that could successfully handle the migration of a specific group of historical well documents. This framework included:
Moving forward, Adlib Transform scalable platform has helped this Oil & Gas Company in successfully migrating all current and future content ensuring staff has full access to intelligent information that drives their business.