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Oil extraction giant saves millions by streamlining engineering workflows

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Oil Extraction Giant Saves Millions by Streamlining Engineering Workflows

Company background

One of the world's leading oil and gas companies, operating in over 70 countries and employing tens of thousands of people, relies heavily on efficient and accurate document management to maintain operations, ensure compliance, and drive productivity across its global operations. The company is a major player in the energy sector and is engaged in every aspect of the oil and gas industry, including exploration, production, refining, distribution, and marketing.

Operational challenges

The company faced significant challenges related to its document-intensive processes. These challenges included:

  1. Inefficient Data Sharing Practices: The company operations generate vast amounts of data from various sources, both internal and external. These files, often in different formats, needed to be stored as PDFs to ensure consistency and ease of access. However, converting and sharing these files efficiently was a significant hurdle. Engineers and other staff were losing valuable time manually creating PDFs, which also increased the risk of missing critical data.
  2. Inability to Compress Files: Large files and diverse formats put a considerable strain on their IT systems and data storage servers. Compressing files into sharable, archive-ready formats while preserving all metadata for improved searchability was a pressing need that their existing systems could not adequately address.
  3. Disparate Solutions Causing Delays: The company's use of multiple, disparate solutions led to delays in communication and information loss. There was a crucial need for a unified solution that could seamlessly integrate with their existing document management system, Bentley ALIM, to streamline operations and enhance efficiency.

The solution: integration of Adlib

To address these challenges, the company integrated Adlib's document transformation and workflow automation solutions with their Bentley AssetWise ALIM workflows. This integration provided a robust solution for managing their document-intensive processes.

Business outcomes

The integration of Adlib with their existing workflows resulted in significant improvements across various facets of operations:

  1. Cost Savings and Efficiency for C-Suite:
    • The company saved $186,500 on AutoCAD licenses by reducing the need for extensive access to AutoCAD software.
    • They also saved $1.1 million in engineers’ time by automating the PDF creation process, allowing engineers to focus on high-value tasks rather than administrative chores.
    • The ability to operate in a tight margin environment was enhanced due to these cost savings and greater operational efficiency.
    • Risk of non-compliance and potential losses due to equipment malfunction and outages were significantly reduced.
  2. Enhanced Productivity for Engineers:
    • Engineers gained greater knowledge of their refinery operations and working conditions through more accessible and consistent data.
    • Collaboration and communication with internal teams, external providers, and regulators were made easier and more effective.
    • Engineers were able to focus more on highly skilled tasks rather than being bogged down by administrative duties.
  3. Improved IT Operations:
    • Server capacity improved due to the reduced strain from large, uncompressed files.
    • The time spent on software implementation and support for AutoCAD users decreased, freeing up IT resources for other critical tasks.
"Before we had Adlib, we needed far more access to AutoCAD, and that was expensive while also placing more strain on our systems as a whole. Engineers lost time creating PDFs, and we were at risk of missing critical data," - Deployment Consultant.

Conclusion

The integration of Adlib with the company's Bentley's AssetWise ALIM system has proven to be a game-changer for their document-intensive processes. By streamlining data sharing, improving file compression, and unifying disparate solutions, the company has achieved significant cost savings, enhanced operational efficiency, and reduced risks.

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Our engineering teams are constantly creating new schematics and blueprints within AutoCAD or MicroStation which need to be managed and archived. These CAD files would have far too many layers if they were not rendered so they need to be processed through Adlib first. Adlib delivers excellently converted AutoCAD renditions, which is highly important to us. These can be complex images so accurately transferring the detail is critical.

Enterprise Information Management Manager & Principal
Enterprise Information Management Manager & Principal
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I do view Adlib as being a stronger solution than others.

Product Manager
DXC Technology
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Adlib is likely the best option on the market today. Adlib does a great job processing huge volumes with strong quality. Adlib is constantly online and processing files nightly 24/7. Our organization can’t really function without Adlib being operational, it is heavily embedded in the work we do.

Cross Domain Developer
National nuclear research labs
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Many people drop documents in a folder which is monitored by Adlib. Anything that is placed in our vault must first go through Adlib, so they eventually get their hands on basically any document we receive or create.

Technical Lead
National nuclear research labs
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All the documents we are rendering are signed certificates ensuring that ships have been appropriately inspected. Our documents are relatively large and contain charts, graphs, and drawings. We want these rendered correctly and concisely so each certificate is accurate and professional looking. Adlib helps to add our logos, a watermark, and make the entire certificate look that much more professional. The fact that the renderings are really clean and well-formatted is a key benefit of Adlib.

Head of Vendor Management
UK's certification services agency
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When we made the decision to change rendering solutions back in 2016, we looked towards 3 separate vendors. Overall, Adlib seemed more mature as a software option.

Enterprise Information Management Manager & Principal
A leading chemical company
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We process all digital insurance claims through Adlib. The documents for claims can be quite robust, and commonly need to be files from many parties like police reports, fire and safety documents, and images.

Director of IT Platforms
A leading insurance company
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I like that Adlib has designed a fairly niche product within the PDF rendering space. It is very good at what it does while remaining accurate and fast.

Deployment Consultant
A leading oil extraction company
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We initially looked at OpenText, but it didn’t meet our upfront requirements. I would happily give Adlib a positive referral. They deserve a 10 out of 10, as I view them as the strongest option available.

Sr. System Analyst
North american energy company
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Adlib is integrated with Enovia, our active quality management tool. Every file type is rendered through Adlib as all materials are required to be stored as PDFs. The files we are processing can be a mixture of different things such as product specifications, ingredients, formulas, raw materials used in products, or specifics of packaging.

Sr. Manager Platform
A large pharmaceutical manufacturer
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The majority of the documents we are rendering through Adlib are preclinical study reports, new drug developments, and general clinical documents. Due to how heavily regulated life sciences is, 100% of our documents are required to be transferred to and stored as a PDF. Working with the likes of Adlib keeps us complaint.

Associate Director and Sr. Manager, Protocol & Report Content
A leading contract research organization
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Adlib is fully embedded within M-Files. They have paired very well with each other which has kept us happy. When we were selecting Adlib, a key reason we did so was due to Adlib telling us how easily their software partners with other systems.

Associate Director and Sr. Manager, Protocol & Report Content
A leading contract research organization
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