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Leading semiconductor manufacturer standardizes compliance with SOX and ISO standards

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Leading Semiconductor Manufacturer Standardizes Compliance with SOX and ISO Standards

Company background

A leading supplier to the semiconductor industry provides innovative lithography equipment critical for making integrated circuits. Their technology drives the evolution of microchip production, enabling electronics to become smaller, faster, more powerful, and energy-efficient. With a strong commitment to pushing scientific research and technological boundaries, this organization leads the way in the semiconductor world.

Challenges and risks with manual document processes

Their work involves a lot of documentation across many departments, like research and development, manufacturing, quality assurance, and regulatory compliance. Managing these complex and numerous documents efficiently is critical to ensure accuracy, compliance, and quick access. However, relying on manual processes has led to several challenges and risks:

  1. Human Error: Manual document handling is prone to errors such as misfiling, incorrect data entry, and inconsistent document versions and were leading to significant operational inefficiencies and compliance breaches.
  2. Time-Consuming Processes: Manual document processing was slow, requiring substantial time for document retrieval, validation, and distribution, which hindered this company's project timelines and decision-making processes.
  3. Compliance and Regulatory Risks: The semiconductor industry has very strict regulations. Managing documents manually increased the risk of missing details or having incomplete records, which lead to legal and financial consequences.
  4. Inefficient Collaboration: Collaboration across departments and with external partners is crucial for the company. Manual processes lead to communication breakdowns and delays in sharing critical information, affecting overall productivity and project outcomes.

The Adlib solution

The company teamed up with Adlib to implement a sophisticated solution for transforming and automating their documents. Adlib's expertise in intelligent document processing, metadata handling, and management offered a thorough approach to streamline their document workflows.

  1. Automated Document Conversion and Transformation: Adlib's solution automated the conversion of various document formats into standardized, searchable PDFs. This automation reduced manual intervention, ensuring consistency and accuracy in document handling.
  2. Compliance and Audit Readiness: Adlib's solution ensured that all documents adhered to regulatory standards, facilitating easy audits and compliance checks. Automated workflows and audit trails provided transparency and accountability, reducing the risk of non-compliance.
  3. Improved Collaboration and Accessibility: By centralizing document storage and enabling secure access, Adlib's solution enhanced collaboration within the organization and with external partners. Employees could quickly retrieve and share documents, improving communication and project efficiency.

Implementation and results

Adlib was implemented across 60 global locations in 16 countries, seamlessly integrating with the company's existing content management system (Dell EMC ECM) and document workflows. This transition significantly improved secure collaboration across the enterprise and ensured compliance with SOX and ISO standards by auto-generating conformant Documents Of Record for 700k production and QC documents annually. The key benefits included:

  1. Enhanced Data Discoverability: Adlib improved data discoverability across the enterprise content, making it easier for employees to find the information they needed quickly and efficiently.
  2. Minimized Production Delays: The solution minimized production line delays caused by paperwork issues, ensuring smoother and more continuous operations.
  3. Streamlined Supply-Chain Documentation: Adlib streamlined the documentation processes within the company's supply chain, reducing bottlenecks and enhancing overall efficiency.
  4. Improved Compliance: The solution ensured compliance with industry standards more efficiently, reducing the risk of regulatory breaches and associated penalties.
  5. Cost Savings: The implementation of Adlib resulted in a 60% reduction in licensing costs, marking a substantial cost-saving measure for the company.

Benefits realized

The implementation of Adlib's document transformation and automation solution brought significant outcomes for the company:

  1. Increased Efficiency and Productivity: Automation of manual processes resulted in faster document processing times, freeing up employees to focus on higher-value tasks. This efficiency translated into improved productivity and shorter project timelines.
  2. Enhanced Accuracy and Consistency: Automated metadata extraction and document transformation minimized errors and ensured consistency across all documents. This accuracy was critical for maintaining high-quality standards and meeting regulatory requirements.
  3. Regulatory Compliance and Risk Mitigation: Adlib's solution provided the company with robust compliance features, reducing the risk of non-compliance and associated penalties. The automated audit trails and document tracking ensured readiness for regulatory audits.
  4. Cost Savings: The reduction in manual labor and error-related rework led to significant cost savings. Additionally, improved efficiency and productivity contributed to overall operational cost reduction.
  5. Scalability and Future-Readiness: Adlib's solution offered scalability to accommodate the company's growing documentation needs. The advanced technology positioned them for future growth and adaptation to evolving industry requirements.
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Our engineering teams are constantly creating new schematics and blueprints within AutoCAD or MicroStation which need to be managed and archived. These CAD files would have far too many layers if they were not rendered so they need to be processed through Adlib first. Adlib delivers excellently converted AutoCAD renditions, which is highly important to us. These can be complex images so accurately transferring the detail is critical.

Enterprise Information Management Manager & Principal
Enterprise Information Management Manager & Principal
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I do view Adlib as being a stronger solution than others.

Product Manager
DXC Technology
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Adlib is likely the best option on the market today. Adlib does a great job processing huge volumes with strong quality. Adlib is constantly online and processing files nightly 24/7. Our organization can’t really function without Adlib being operational, it is heavily embedded in the work we do.

Cross Domain Developer
National nuclear research labs
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Many people drop documents in a folder which is monitored by Adlib. Anything that is placed in our vault must first go through Adlib, so they eventually get their hands on basically any document we receive or create.

Technical Lead
National nuclear research labs
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All the documents we are rendering are signed certificates ensuring that ships have been appropriately inspected. Our documents are relatively large and contain charts, graphs, and drawings. We want these rendered correctly and concisely so each certificate is accurate and professional looking. Adlib helps to add our logos, a watermark, and make the entire certificate look that much more professional. The fact that the renderings are really clean and well-formatted is a key benefit of Adlib.

Head of Vendor Management
UK's certification services agency
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When we made the decision to change rendering solutions back in 2016, we looked towards 3 separate vendors. Overall, Adlib seemed more mature as a software option.

Enterprise Information Management Manager & Principal
A leading chemical company
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We process all digital insurance claims through Adlib. The documents for claims can be quite robust, and commonly need to be files from many parties like police reports, fire and safety documents, and images.

Director of IT Platforms
A leading insurance company
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I like that Adlib has designed a fairly niche product within the PDF rendering space. It is very good at what it does while remaining accurate and fast.

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A leading oil extraction company
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We initially looked at OpenText, but it didn’t meet our upfront requirements. I would happily give Adlib a positive referral. They deserve a 10 out of 10, as I view them as the strongest option available.

Sr. System Analyst
North american energy company
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Adlib is integrated with Enovia, our active quality management tool. Every file type is rendered through Adlib as all materials are required to be stored as PDFs. The files we are processing can be a mixture of different things such as product specifications, ingredients, formulas, raw materials used in products, or specifics of packaging.

Sr. Manager Platform
A large pharmaceutical manufacturer
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The majority of the documents we are rendering through Adlib are preclinical study reports, new drug developments, and general clinical documents. Due to how heavily regulated life sciences is, 100% of our documents are required to be transferred to and stored as a PDF. Working with the likes of Adlib keeps us complaint.

Associate Director and Sr. Manager, Protocol & Report Content
A leading contract research organization
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Adlib is fully embedded within M-Files. They have paired very well with each other which has kept us happy. When we were selecting Adlib, a key reason we did so was due to Adlib telling us how easily their software partners with other systems.

Associate Director and Sr. Manager, Protocol & Report Content
A leading contract research organization
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