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Adlib - a foundation block for document management strategy in chemical refining

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Adlib - A Foundation Block For Document Management Strategy in Chemical Refining

Company background

A multinational plastics, chemicals, and refining company with a global workforce and facilities spread across multiple continents is renowned for its innovative approaches and commitment to sustainability in the chemical industry. The company’s engineering teams regularly generate a high volume of CAD drawings and schematics essential for maintaining and expanding their vast infrastructure.

Challenges and risks associated with manual document processes

Their legacy conversion software struggled to keep pace with the increasing volume of engineering files, leading to significant challenges:

  1. Increased IT Intervention and Support: The outdated system required frequent IT support, diverting resources from more strategic initiatives.
  2. Delayed Information Exchange: The slow conversion of CAD drawings into shareable formats hampered efficient communication and collaboration across departments, causing production delays.
  3. Heightened Risk: Unreliable conversion processes increased the risk of errors in the drawings, which could lead to costly mistakes in the field.
  4. Unsearchable Formats: Converting layered vector-based CAD files into flat TIFFs resulted in unsearchable documents, complicating information retrieval and archival practices.
  5. Loss of Layer Previews: The conversion process often stripped away crucial layer previews, leading to frustrations among engineers and delays in project timelines.

Adlib Solution

The manufacturer turned to Adlib to address these challenges and streamline their document management processes. Adlib's advanced document transformation and workflow automation solutions offered a robust answer to the company's needs.

  1. Improved Efficiencies and Productivity: Adlib system significantly enhanced efficiencies and productivity in the field by enabling faster, smoother information retrieval and exchange.
  2. Reduced Operational Costs: By minimizing the administrative burden and future-proofing patented engineering drawings, Adlib helped reduce operational costs.
  3. Enhanced Legal Compliance: Accurate and reliable conversion of CAD drawings minimized legal risks by ensuring compliance with industry standards.
  4. Resource Optimization: The system reduced the demands on IT resources, leading to fewer interventions and a smaller server footprint.
  5. Better Information Management: Engineers and contractors saved time on administrative tasks and benefited from improved information retrieval capabilities.
“Our engineering teams are constantly creating new schematics and blueprints within AutoCAD or MicroStation, which need to be managed and archived. These CAD files would have far too many layers if they were not rendered, so they need to be processed through Adlib first. Our engineers are hands-on with this process. Adlib delivers excellently converted AutoCAD renditions, which is highly important to us. These can be complex images, so accurately transferring the detail is critical.” - Enterprise Information Management Manager & Principal in Houston. “When we made the decision to change rendering solutions, we looked towards three separate vendors. Overall, Adlib seemed more mature as a software option.”

Conclusion

The company's partnership with Adlib has proven to be a strategic move, resulting in significant operational improvements and cost savings. Adlib has helped the company enhance efficiency, reduce risks, and future-proof their engineering drawings. The success of this collaboration underscores the importance of selecting a reliable and advanced document management solution to support complex and large-scale industrial operations.

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Trusted by the world's leading enterprises

Thousands of the world’s largest companies trust Adlib to automate their end-to-end processes when precision, quality, scale, and speed are essential.

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Company Representative
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Our engineering teams are constantly creating new schematics and blueprints within AutoCAD or MicroStation which need to be managed and archived. These CAD files would have far too many layers if they were not rendered so they need to be processed through Adlib first. Adlib delivers excellently converted AutoCAD renditions, which is highly important to us. These can be complex images so accurately transferring the detail is critical.

Enterprise Information Management Manager & Principal
Enterprise Information Management Manager & Principal
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I do view Adlib as being a stronger solution than others.

Product Manager
DXC Technology
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Adlib is likely the best option on the market today. Adlib does a great job processing huge volumes with strong quality. Adlib is constantly online and processing files nightly 24/7. Our organization can’t really function without Adlib being operational, it is heavily embedded in the work we do.

Cross Domain Developer
National nuclear research labs
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Many people drop documents in a folder which is monitored by Adlib. Anything that is placed in our vault must first go through Adlib, so they eventually get their hands on basically any document we receive or create.

Technical Lead
National nuclear research labs
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All the documents we are rendering are signed certificates ensuring that ships have been appropriately inspected. Our documents are relatively large and contain charts, graphs, and drawings. We want these rendered correctly and concisely so each certificate is accurate and professional looking. Adlib helps to add our logos, a watermark, and make the entire certificate look that much more professional. The fact that the renderings are really clean and well-formatted is a key benefit of Adlib.

Head of Vendor Management
UK's certification services agency
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When we made the decision to change rendering solutions back in 2016, we looked towards 3 separate vendors. Overall, Adlib seemed more mature as a software option.

Enterprise Information Management Manager & Principal
A leading chemical company
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We process all digital insurance claims through Adlib. The documents for claims can be quite robust, and commonly need to be files from many parties like police reports, fire and safety documents, and images.

Director of IT Platforms
A leading insurance company
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I like that Adlib has designed a fairly niche product within the PDF rendering space. It is very good at what it does while remaining accurate and fast.

Deployment Consultant
A leading oil extraction company
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We initially looked at OpenText, but it didn’t meet our upfront requirements. I would happily give Adlib a positive referral. They deserve a 10 out of 10, as I view them as the strongest option available.

Sr. System Analyst
North american energy company
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Adlib is integrated with Enovia, our active quality management tool. Every file type is rendered through Adlib as all materials are required to be stored as PDFs. The files we are processing can be a mixture of different things such as product specifications, ingredients, formulas, raw materials used in products, or specifics of packaging.

Sr. Manager Platform
A large pharmaceutical manufacturer
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The majority of the documents we are rendering through Adlib are preclinical study reports, new drug developments, and general clinical documents. Due to how heavily regulated life sciences is, 100% of our documents are required to be transferred to and stored as a PDF. Working with the likes of Adlib keeps us complaint.

Associate Director and Sr. Manager, Protocol & Report Content
A leading contract research organization
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Adlib is fully embedded within M-Files. They have paired very well with each other which has kept us happy. When we were selecting Adlib, a key reason we did so was due to Adlib telling us how easily their software partners with other systems.

Associate Director and Sr. Manager, Protocol & Report Content
A leading contract research organization
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