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May 28, 2024

5 Reasons to Switch to Adlib (Includes Competitive Analysis)

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5 Reasons to Switch to Adlib (Includes Competitive Analysis)

As evaluated by many leading global organizations and partners, Adlib emerges as a leader, providing unmatched integration capabilities, exceptional document conversion quality, and advanced automation features.

IT leaders understand the business-critical importance of efficient, reliable and compliant document management, especially in highly regulated industries. The increasing complexity and volume of documents, coupled with stringent regulatory requirements, demand a robust, flexible, and high-performing document transformation solution.

As evaluated by many leading global organizations and partners, Adlib emerges as a leader, providing unmatched integration capabilities, pixel-perfect document conversion quality, and advanced automation features.

“When we made the decision to change rendering solutions back in 2016, we looked towards 3 separate vendors. Overall, Adlib seemed more mature as a software option.”
– Enterprise Information Management Manager & Principal at a leading manufacturing company in Houston, TX

Here are 5 compelling reasons to switch to Adlib, demonstrating how it can streamline document workflows, ensure compliance, and enhance operational efficiency for your organization.

  

1. Enterprise-grade Document Transformation is a Fundamental Element of a Robust Document Management Strategy

Modernizing your document management is necessary for highly regulated organizations to maintain compliance, scale operations and gain competitive edge. Adlib’s enterprise-grade document transformation is unmatched on the market today and is the only complete solution that can help achieve these outcomes. Here’s why:

Support for 300+ File Types, Including CAD and Legacy Formats

One of the standout features of Adlib is its ability to handle a vast array of file types. With support for over 300 formats, including complex CAD files and older, legacy documents, Adlib ensures that no matter what type of file your organization uses, it can be accurately processed and transformed. This wide-ranging compatibility helps maintain the integrity of your documents and ensures that they are accessible and usable across various departments and applications.

Ingestion of Documents from Front-End Business Applications

Adlib seamlessly integrates with front-end business applications such as PLM (Product Lifecycle Management), ERP (Enterprise Resource Planning), QMS (Quality Management Systems), MES (Manufacturing Execution Systems), RIM (Regulatory Information Management) and Email. This capability ensures that documents can be ingested directly from the applications where they are created and used, streamlining the workflow and reducing the need for manual intervention.

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Adlib Blog  - 5 Reasons Why Digital Mailroom is A Priority small

High-Quality and Pixel-Perfect Conversion to Submission-Ready Formats

Pixel-perfect accuracy and quality are the two things regulators measure and expect organizations to deliver on when it comes to controlled documents. Adlib excels in converting documents to submission-ready formats with the highest fidelity on the market. Whether you need to convert files to PDF, PDF/A, or other standardized formats, Adlib ensures that the output is of the highest quality, preserving the content and structure of the original documents. Many document conversion solutions are not built with this requirement in place, leaving the validation of each document to be done manually.

Complete Digitization and OCR of Text Content

Adlib’s robust OCR (Optical Character Recognition) capabilities ensure that all text content, even within images and diagrams, is fully digitized and machine-readable. This not only enhances the accessibility of your documents but also enables advanced data processing and analysis. With documents structured for AI and BI (Business Intelligence) processing, your organization can unlock new insights and drive more informed decision-making.

Business Process Automation of Highly Repetitive Document Assembly Steps

Manual document assembly can be time-consuming and prone to errors. Adlib automates these repetitive tasks, such as merging multiple documents, adding custom headers and footers from metadata, applying watermarks, and validating fonts and colors. This automation saves tons of time for your knowledge workers and ensures consistency and accuracy across all your documents, enhancing overall productivity and reducing the risk of errors.

 

2. Increasing Complexity and Volume of Documents Requires Robust Solutions to Handle the Load

The volume and complexity of documents in modern businesses are growing every day. Managing this influx efficiently is critical to maintaining operational effectiveness and competitive advantage. Adlib provides robust solutions to tackle these challenges head-on.

Handling Large Volumes of Documents

Businesses today deal with massive amounts of data and documents daily. From emails and contracts to technical manuals and regulatory submissions, the sheer volume can be overwhelming. Adlib is designed to process high volumes of documents quickly and accurately, ensuring that your document management systems can keep up with the pace of your business. Our modern, highly scalable architecture allows the system to handle large batches of documents simultaneously, reducing bottlenecks and improving overall efficiency.

Managing Document Complexity

Documents come in various formats and often contain complex structures and data. Whether it's a technical drawing, a multi-page contract with embedded images, or a regulatory submission with strict formatting requirements, managing these documents can be challenging for your knowledge teams. Adlib excels in handling complex documents, ensuring that all elements, from text and images to annotations and metadata, are accurately processed and preserved during conversion.

 

Ensuring Consistency and Accuracy

As the volume and complexity of documents increase, so does the risk of errors and inconsistencies. Adlib’s advanced transformation capabilities ensure that documents are converted with pixel-perfect fidelity, maintaining the integrity and accuracy of the original content. This is especially important for businesses that rely on precise and consistent documentation, such as those in regulated industries where compliance is non-negotiable.

Enhancing Searchability and Accessibility

Information is king. Having easy access to accurate and well-organized documents is key to giving your organization a competitive edge. Adlib’s leading digitization and OCR features make documents fully searchable and accessible, regardless of their original format. This improves the ability of your knowledge workers to find and retrieve documents quickly, while also supporting advanced data analytics and decision-making processes.

Streamlining Workflow Integration

Managing a large and complex document ecosystem requires seamless integration with existing workflows and systems. Adlib’s interoperability ensures that it fits smoothly into your current IT infrastructure, enhancing collaboration and information exchange between different business units. This integration minimizes disruptions and maximizes the utility of your document management systems.

 

3. Evolving and Increasing Regulatory Requirements for Submission Documents Require Higher Degree of Accuracy, Metadata Presence, and Version Control

Organizations across various industries must adhere to stringent standards and regulations that govern document submission and management. And these standards are evolving on a regular basis! Adlib offers advanced capabilities to meet these evolving requirements, ensuring your documents are compliant, accurate, and well-managed.

Comprehensive Metadata Management

Metadata plays a crucial role in regulatory compliance, providing essential information about a document’s origin, version history, and content. Adlib excels in extracting and managing metadata, ensuring that all necessary information is captured and included during document transformation.

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Robust Version Control

Maintaining accurate version control is essential for regulatory compliance, especially in industries like pharmaceuticals, finance, and manufacturing, where document revisions and updates are frequent. Adlib supports robust version control capabilities, ensuring that every change is documented, and previous versions are preserved.

Compliance with Industry Standards

Different industries have specific regulatory standards that dictate how documents should be formatted, stored, and submitted. Adlib supports compliance with a wide range of industry standards, such as FDA 21 CFR Part 11 for life sciences, ISO standards for manufacturing, and various financial regulations.

Automated Validation and Quality Assurance

Ensuring compliance often involves repetitive and time-consuming tasks, such as validating document formats, checking for required metadata, and verifying content accuracy. Adlib automates these validation and quality assurance processes, streamlining compliance workflows and reducing the burden on your teams.

Future-Proofing Compliance

Regulatory requirements are continually evolving, with new standards and guidelines emerging regularly. Adlib is designed to adapt to these changes, providing future-proof solutions that can accommodate new regulations as they arise. This adaptability ensures that your document management practices remain compliant over time, protecting your organization from the risks associated with regulatory changes.

 

4. No-code, Highly-configurable Solution that Requires Little Intervention from IT Teams

Organizations need solutions that can be quickly deployed and easily managed without heavy reliance on IT resources. Adlib’s no-code, highly-configurable platform provides a powerful solution that meets these needs, enabling teams to focus on their core tasks while ensuring seamless document transformation and management.

No-code Configuration

Adlib is designed with user-friendly, no-code configuration capabilities. This means that business users, rather than IT specialists, can set up and customize document transformation workflows according to their specific needs. The intuitive interface allows users to define rules, select document types, and configure processing options without writing a single line of code. This ease of use empowers departments to manage their document workflows independently, reducing the dependency on IT teams and accelerating deployment times.

Highly Configurable Workflows

Every organization has unique document management requirements. Adlib’s highly configurable workflows provide the flexibility to tailor the solution to specific business processes and compliance needs. Users can easily adjust settings to handle different document types, apply custom metadata, and automate repetitive tasks.

Reduced Operational Costs

By enabling business users to manage document workflows independently, Adlib helps reduce operational costs associated with IT support and maintenance. The no-code platform eliminates the need for specialized development skills and reduces the time and resources required for configuration and deployment. These cost savings can be reinvested in other areas of the business, driving further innovation and growth.

 

5. Highly-Interoperable Platform that Seamlessly Integrates into Existing Systems and Workflows

Adlib’s highly-interoperable platform is designed to fit smoothly into your existing IT infrastructure, enhancing interoperability and facilitating effective information exchange across business units.

Seamless Integration with Existing Systems

Adlib is built to integrate effortlessly with a wide range of existing enterprise systems, including content management systems (CMS), enterprise resource planning (ERP) systems, product lifecycle management (PLM) systems, and more. This seamless integration ensures that your document transformation processes can be incorporated into your current workflows without requiring significant changes to your existing infrastructure. By maintaining compatibility with your existing systems, Adlib minimizes disruption and accelerates deployment, allowing your organization to start benefiting from enhanced document management capabilities quickly.

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Enhancing Interoperability

Effective information exchange between different business units and systems is essential for streamlined operations and decision-making. Adlib enhances interoperability by providing a unified platform for document transformation that can be accessed and utilized by various departments. This capability ensures that documents are consistently processed and standardized across the organization, facilitating smoother communication and collaboration.

Supporting Digital Transformation Initiatives

As organizations pursue digital transformation initiatives, the ability to integrate new technologies with existing systems becomes increasingly important. Adlib’s highly-interoperable platform supports these initiatives by providing advanced document transformation capabilities that can be seamlessly integrated into digital workflows.

Improving Information Governance and Compliance

Effective information governance and regulatory compliance require consistent and accurate document management practices across the organization. Adlib’s integration capabilities ensure that all documents are processed and managed according to standardized rules and guidelines, supporting compliance with industry regulations and internal policies. By integrating with existing systems, Adlib helps organizations maintain a comprehensive and auditable record of document transformations, enhancing transparency and accountability.

Scalability and Flexibility

Adlib’s platform is designed to scale with your organization’s growth, ensuring that your document management capabilities can expand as your business evolves. The flexible integration options provided by Adlib allow organizations to adapt their document transformation processes to meet changing requirements and new challenges. This scalability and flexibility ensure that Adlib remains a valuable asset for your organization, providing long-term support for your document management needs.

 

What Sets Adlib Apart From Other Document Conversion Solutions (Competitive Analysis)

 

OpenText Blazon

Blazon is a document transformation solution primarily integrated with OpenText ECM systems.

Weaknesses:

  • Limited integration flexibility, requiring API-level development for non-OpenText systems.
  • Lacks robust document assembly workflow capabilities.
  • Struggles with document quality and preservation.
  • Not an end-to-end document assembly solution.

Where Adlib Wins:

  • Superior integration flexibility, including zero-code submission and middleware capabilities.
  • Robust document assembly workflows and high-fidelity output.
  • Comprehensive support for 300+ file types and advanced conversion features.

 

DocShifter

DocShifter offers document conversion with a focus on integration through native connectors and APIs.

Weaknesses:

  • Lacks the flexibility and job ticket technology for integrations.
  • Prioritizes speed over document quality, impacting fidelity.
  • Limited document assembly workflow capabilities.

Where Adlib Wins:

  • Industry-leading document quality and high-fidelity rendering.
  • Flexible and scalable workflow automation.
  • Extensive file type support and comprehensive document assembly features.

 

Foxit

Foxit specializes in PDF editing and document solutions with a focus on desktop client software.

Weaknesses:

  • Lacks hands-off workflow automation at scale.
  • Requires building assembly capabilities from scratch.
  • Limited flexibility in file type support and document conversion.

Where Adlib Wins:

  • Automated and scalable document processing and assembly.
  • High-quality renditions and advanced document conversion.
  • Seamless integration with existing systems and robust workflow automation.

 

Adobe Acrobat

Adobe Acrobat is a well-known PDF solution with strong rendering for Adobe documents.

Weaknesses:

  • Lacks automation and scalable assembly tools.
  • Focuses on OCR accuracy rather than pixel-perfect rendering.
  • Cannot manage all the extensive file types as Adlib.
  • Desktop-based solution, not server-based, so not scalable.

Where Adlib Wins:

  • High-fidelity output across a wide variety of file types.
  • Advanced automation capabilities for document assembly and processing.
  • Comprehensive digitization and OCR features.

 

ABBYY FineReader SDK

ABBYY FineReader SDK is an OCR engine requiring extensive development for integration.

Weaknesses:

  • Requires extensive development and ongoing support.
  • Limited document assembly and conversion capabilities.
  • Struggles with large, complex documents.

Where Adlib Wins:

  • Out-of-the-box integration with minimal IT intervention.
  • Comprehensive document transformation and assembly workflows.
  • High-fidelity conversion and extensive file type support.

 

Kofax OmniPage SDK

Kofax OmniPage SDK is an OCR engine requiring significant development for integration and use.

Weaknesses:

  • Requires extensive development and ongoing support.
  • Limited document assembly and conversion features.
  • Slow and often fails with complex documents.

Where Adlib Wins:

  • User-friendly, no-code configuration and easy deployment.
  • Robust and reliable document processing at scale.
  • Advanced document conversion and high-quality output.

 

Why Switch To Adlib and Why Now?

With Adlib, switching to a new document transformation solution is seamless. As reviewed extensively above, Adlib provides superior integration, conversion, and automation, but we also offer cost-neutral incentives to make the switch even more compelling. Our goal is to ensure that your organization reaps the benefits of enhanced document management without the financial burden.

Contact us to learn more about our cost-neutral transition offers and start your journey towards a modern and forward-thinking document management strategy.

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