Here are five of the most common challenges that can occur during a data migration, with strategies to help reduce their costs.
1. The Metadata in Your Content is Weak
Unfortunately, many migration projects struggle with poor visibility into what is being migrated, , particularly when content is unstructured to begin with. Many organizations accept weak metadata within their documents as an inevitable part of the data migration process, while others aren’t even aware of this issue.
2. Links & References Can Stop Working
In an increasingly digital world, losing the hyperlinks that connect your documents can cause a multitude of risks. If your documents are moved to different locations during your migration, however, these links can be broken—and there’s no way to get them back.
3. The Content You’re Migrating Contains ROT
Migrating your unstructured document content without knowing what’s in it is like moving homes without cleaning out your closet first. You’ll end up bringing a lot of useless items with you (like that tacky holiday sweater from your great-aunt Selma). If you just "lift and shift" your entire digital repository, your data migration will take much longer, and you’ll face more difficulties along the way.
4. You Don’t Know Which Version of a Doc You Need—So You Migrate All of Them
This challenge can arise if you’re migrating multiple versions of the same document without knowing which one you need. This is particularly difficult if some of your document content is paper-based. When you’re moving thousands (even millions) of files, data duplication becomes problematic. Migrating redundant, obsolete, and trivial (ROT) data slows down your migration, clouds critical decision-making, and contributes to rising costs (since employees will waste time searching for or recreating content).
5. You Need to Store Sensitive Content Differently—But You Don’t Know Where It Is
If your industry has recently undergone regulatory changes—or if you’re just trying to migrate your content as safely as possible—it’s vital to ensure that sensitive and confidential information is kept safe. But how can you secure sensitive information if you’re not even sure where it’s located amidst?
Future-Proofing Your Data
If you’ve already migrated your content and are experiencing some of these issues, don’t despair. It's still possible to extract more value from your data. By stemming the tide of unstructured content, you’ll save time and reduce costs in the long-run. Now, go forth and migrate. Your future self will thank you.
About the Author
As a senior executive, Scott has spent the last 20 years building Adlib into the thriving organization it is today. Scott has held customer-focused leadership roles spanning success, professional services, marketing, and support. He is passionate about business growth, the human impact of technology, and the pursuit of an ideal customer experience measured in the customers’ terms.