Jan 29, 2026 2:00 PM
ET
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Virtual

Modernizing RIM and Compliance for the AI Era in State and Local Government

When leadership asks you to move faster on AI, but your world runs on retention schedules, audit trails, and public records laws, you need an AI trust layer built on records you can defend.

SLG agencies are drowning in volume and variability: emails and attachments, scanned PDFs, forms, photos, legacy file formats, and complex technical documents like CAD. That content feeds FOIA/open-records, courts, permitting, audits, and investigations... yet much of it arrives inconsistent, incomplete, and hard to validate at scale.

Now add AI. If records aren’t standardized, searchable, governed, and traceable, AI outcomes become harder to trust and harder to defend.

Adlib’s approach: refine unstructured content into preservation-grade, audit-ready, AI-ready outputs, so downstream systems (and AI) operate on trusted inputs.

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What “AI-ready” should mean for government records

This webinar will define “AI-ready” in SLG terms:

  • Preservation-grade, standardized outputs (PDF/PDF-A as required)
  • Validated data + metadata (completeness checks, exception handling)
  • Traceability & auditability (provenance and defensible packaging)
  • Security + access control aligned to regulated environments

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What you’ll see

  • FOIA / open-records: auto-convert mixed inputs, validate completeness, assemble binders with TOC/bookmarks, support redaction logs
  • Courts & justice: standardize filings/exhibits to searchable, compliant PDFs; preserve chain-of-custody and accelerate retrieval
  • Permits/inspections/safety: normalize reports/photos; extract key metadata; publish validated packages to ECM/RIM
  • Capital projects/public works: render drawings/specs/as-builts (CAD→PDF/A) with consistent layers and metadata for long-term archive

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Who should attend

  • Records Manager / RIM Director / Information Governance
  • CIO / IT Director / Enterprise Content / Digital Transformation
  • Compliance, Legal, Risk, Privacy (PII/PHI), Audit
  • Department leaders in courts, public works, permitting, finance/HR

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Our Speakers

Mickey Garcia

Mickey Garcia

Head of Product Management
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Adlib Software

Mickey Garcia has 25+ years of experience in enterprise document and quality management software for Life Sciences, working with companies such as Abbott, AbbVie, Medtronic, Johnson & Johnson, GSK, P&G, Smith & Nephew, and Teva. He has held roles in strategy, product management, presales, and services for Adlib OEM partners like Dassault Systèmes (ENOVIA) and MasterControl, as well as leadership positions at M-Files and Epicor ECM (DocStar). Earlier, he spent seven years at Johnson & Johnson in operations, quality, and IT, is a certified Lean Six Sigma Black Belt, and holds an engineering degree from the University of Florida and an MBA from Stanford University.

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Mike Chasteen

Mike Chasteen

CRO
|
Adlib

Mike Chasteen is Chief Revenue Officer at Adlib, where he leads global sales and go-to-market strategy for the company’s AI-driven document automation platform. With deep experience in enterprise software and regulated industries, Mike helps organizations transform complex, document-heavy workflows into accurate, AI-ready data pipelines, reducing risk, accelerating cycle times, and unlocking measurable ROI. Prior to Adlib, Mike held senior leadership roles at OpenText and Tungsten Automation, driving growth across information management, process automation, and digital transformation initiatives. He is known for aligning technology investments to business outcomes, helping enterprises scale AI with confidence by ensuring the accuracy and trustworthiness of their data.

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Michael Ratigan

Michael Ratigan

Founder, President, and CEO
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Data Evolution

Michael Ratigan is Founder, President, and CEO of Data Evolution, advising federal and private sector organizations on digital transformation, document digitization, and information governance. With 35+ years of experience, he has overseen the conversion of over three billion documents across 200+ organizations, specializing in paper-to-cloud transformation, AI-driven data solutions, and compliance. He is a frequent industry speaker and advisor to leading federal-focused organizations and vendors.

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MANUFACTURING

Adlib: The Foundation for DocumentAccuracy in Chemical Refining

When we made the decision to change rendering solutions, we looked towards3 separate vendors. Overall, Adlib seemed more mature as a software option.

Challenge
Legacy conversion tools couldnʼt handle the volume and complexity of engineering files, forcing constant IT intervention and delaying CAD conversions into shareable formats. Flat TIFF outputs were unsearchable and lost layer previews—slowing collaboration, creating inefficiencies, and weakening archival practices.

Solution
Safeguarded engineering Adlib improved efficiency, cut administrative overhead, and safeguarded engineering drawings to reduce legal risk. Engineers and contractors gained faster access and smoother collaboration, while IT reduced workload, support needs, and infrastructure costs with a smaller server footprint.

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MANUFACTURING

Adlib: The Foundation for DocumentAccuracy in Chemical Refining

When we made the decision to change rendering solutions, we looked towards3 separate vendors. Overall, Adlib seemed more mature as a software option.

Challenge
Legacy conversion tools couldnʼt handle the volume and complexity of engineering files, forcing constant IT intervention and delaying CAD conversions into shareable formats. Flat TIFF outputs were unsearchable and lost layer previews—slowing collaboration, creating inefficiencies, and weakening archival practices.

Solution
Safeguarded engineering Adlib improved efficiency, cut administrative overhead, and safeguarded engineering drawings to reduce legal risk. Engineers and contractors gained faster access and smoother collaboration, while IT reduced workload, support needs, and infrastructure costs with a smaller server footprint.

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Insurance

Insurance Giant Automates Heavy Admin Work in Claims, Saving Millions

Insurance giant automates heavy admin work in claims, saving millions

Challenge

As full-time employees (FTEs) struggled to manually process 90k claim-related documents each day to meet the company SLAs, the claims department overhead was getting out of hand. In addition, customer frustration and increased churn was a direct result of response times being many days from the customer’s claim submission.

Solution

Adlib optimized the claims-processing workflow by automating the ingestion, digitization, intelligent assembly, and publishing of compliant claims in PDF format. This transformation significantly minimized the manual effort required from FTEs, allowing them to concentrate on claim approvals and improving customer relationships. As a direct outcome, the company saw a remarkable 90% reduction in administrative work tied to pre-processing claim documentation. This in turn slashed their operational budget by $6 million. What’s more, overall customer service satisfaction improved as the efficiency boost dramatically accelerated customer response times from days to hours.

Insurance giant automates heavy admin work in claims, saving millions
Insurance

Modernizing Claims Processing & Document Management Workflow

“We very quickly realized that Adlib was the right tool for us — it was the only PDF rendition product out of the seven or eight we looked at that met our requirements for 100% fidelity and integration.” — Director of Architecture & IS Risk

Challenge

The insurance company needed to incorporate an automated PDF rendering capability with high-fidelity output into its workflow that would integrate with its Guidewire ClaimCenter® claims processing system and IBM® FileNet® repository.

Solution

To modernize the application systems supporting its P&C operations, the insurance company embarked on a major, multi-year initiative—its Enterprise Systems Renewal Strategy—that has already seen the introduction of a new Broker Transaction Portal and a new Claims Processing system. Ultimately, the program will also see the company completely revamp its existing Policy Administration system and the ERP system used for managing financial processes.

Modernizing Claims Processing & Document Management Workflow
Life Sciences

Pharma manufacturer minimizes compliance risk in batch delivery

“Every file type is rendered through Adlib as all materials are required to be stored as PDFs. The files we are processing can be a mixture of different things such as product specifications, ingredients, formulas, raw materials used in products, or specifics of packaging. Adlib is integrated with Enovia, our active quality management tool. We rely heavily on that tool,” – Sr. Manager Platform

Challenge

This pharma manufacturer faced significant challenges in managing the diverse types of files involved in their batch delivery workflows. The necessity to render every file type into PDFs for consistent storage was complicated by the variety of materials they handled, including product specifications, ingredients, formulas, raw materials, and packaging details. This complexity made it difficult to maintain a standardized and efficient document management process, leading to process inefficiencies, documentation inconsistencies and, ultimately, a compliance risk.

Solution

Tthe company implemented Haistaq into their batch delivery, quality assurance and manufacturing workflows. Adlib's robust rendering capabilities allowed for the automatic conversion of all file types into standardized PDFs, regardless of their origin. This streamlined the document management process, ensuring that all materials, from product specifications to packaging specifics, were consistently and efficiently stored as PDFs. As a result, the company achieved greater efficiency in their workflows, improved the consistency and accessibility of their documentation, and reduced the complexity and manual effort previously required to manage diverse file types. This implementation also enhanced compliance and operational efficiency, supporting their commitment to quality and regulatory standards.

Pharma Manufacturer Minimizes Compliance Risk in Batch Delivery

Put the Power of Accuracy Behind Your AI

Whether you’re scaling GenAI, modernizing regulatory submissions, or simply trying to get out from under manual document work, Adlib helps you turn unstructured content into a reliable asset. Not a hidden risk.

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