What Enterprises Need: Compliance

By Wayne Slater | August 18, 2011

what enterprises needToday, it seems no industry or process is safe from the ever-increasing requirement to be compliant to some sort of regulatory body, act or process. External compliance examples include: Sarbanes-Oxley (SOX), regulatory publishing in pharma, long-term content retention, and an endless array of acronyms (FINRA, SEC, FSA, FDA, EPA and so on). Heck, there is even PDF compliance! Just as important is internal or IT compliance which helps an enterprise meet organizational policies and ensure compliance with regulatory standards.

Did you know an Enterprise Content Transformation (ECT) solution such as Adlib integrated any leading ECM system can address some of the top challenges IT managers and CIOs have implementing compliance today? Those challenges include:

  • Securing, protecting and archiving confidential business data
  • Providing a high level of automation to validate the adherence to compliance policies
  • Making compliance an ongoing, company-wide process (easy to adopt as daily business process)
  • Facing IT audits and fulfilling auditor expectations
The combination of an ECM with ECT tackles those challenges by automating business processes to adhere to compliance policies, not only streamlining the process but also removing the risk and costs associated with error-prone human intervention. Also, standardizing on PDF means you can secure and protect the document integrity and provide indefinite content preservation through the use of PDF/A ( PDF for Archiving) format. The PDF/A format is also required by organizations that submit electronic records to the National Archives and Records Administration (NARA), which bases its requirements for electronic records on this format. Other US agencies, such as the US Federal Judiciary, will soon require PDF/A for electronic filings using their Case Management/Electronic Case Files (CM/ECF) system.

The content saved as PDF or PDF/A is also searchable and can be enhanced with navigation tools like bookmarks and hyperlinks for rapid content retrieval. This improved document navigation typically increases productivity and can provide fast access to specific content to fulfill auditor expectations, quite often expediting the audit process!

So not only is your ability to meet your compliance requirements greatly improved, but you also improve the efficiency of your business processes and your data is accurately preserved and accessible for many years to come. Bring on the auditors!

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