Identifying & Protecting PII

To minimize the impact of data breaches, meet compliance mandates, and limit PII exposure, enterprises must have complete visibility into every source of PII in their possession. When sensitive information is dispersed across governed and ungoverned content stores and contained within legacy documents, email, and unsearchable file formats, it becomes increasingly difficult to protect all the sensitive data that your enterprise retains. Safeguard your sensitive information and maintain PII security compliance by revealing potential vulnerabilities—no matter where they are stored.

Do You Know Where Your PII is Hiding?

Do You Know Where Your PII is Hiding?  

Identify, Monitor & Protect PII

To achieve PII compliance and protect sensitive information, enterprises must detect and defend every source of PII—no matter what format it’s stored in or where it’s located. Adlib enables you to identify and protect the PII that often goes undetected by converting vast volumes of unstructured data into uniform formats from which data can easily be classified, extracted, redacted, or otherwise remediated.

Identify and secure all the PII that exists across your organization—whether it’s hidden in unstructured documents, spread across ECMs, cloud services, fileshares, email systems, and servers.
Improve visibility into legacy documents containing sensitive information, and identify and protect PII within documents before moving to the cloud.
Limit PII exposure during business-critical workflows while retaining the PII data that your enterprise needs to operate.
Create PII data security procedures that are more sophisticated than simply finding and deleting personal information.

How Adlib Helps Enterprises Protect PII

Step 1

Crawl all your enterprise content repositories —including email, fileshares, ECM systems, and custom systems—and convert unstructured data into high-resolution PDFs to ensure that all potential sources of PII are searchable.

Step 2

Tailor the Regular Expression search strings to match all common formats of PII, such as SIN and credit card numbers, as well as any custom internal strings like policy and client numbers.

Step 3

Run Regular Expression strings against all of your content to gain a full understanding of where PII is located across your entire enterprise.

Step 4

Assess your findings against PII management and delete documents of no value, or redact the PII and/or retain the document if there is a business use for that content.

Step 5

Migrate all PII found outside of sanctioned areas to secure locations, if there is a legal, compliance, or business purpose for retaining the PII.

Step 6

Install a business-as-usual system that helps you perform ongoing monitoring and maintenance—so PII doesn’t start creeping back in after the initial project is completed.

WEBINAR: Accelerating Digital Transformation in Insurance

Discover how organizations are sidestepping data breaches by identifying and securing all the PII that exists across the enterprise.

PII Content Resources

Identifying & Protecting Overlooked Sources of PII (Blog)
Can you confidently identify, monitor, and protect all the sensitive information in your possession? Learn how to reveal and remediate the most commonly overlooked sources of PII.
4 Things the Avengers Can Teach Enterprises About Data Security (Blog)
What can this epic Marvel Comics convergence teach enterprises about data security? Find out how you can heroically defend your organization and customers from Data Security threats.
Financial Services Organization Addresses PII Risks (Success Story)
Discover how a leading financial services organization leveraged Adlib to find and secure PII and address internal data breaches.
5 Steps Enterprises Can Take to Minimize Their PII Footprint (Blog)
Read how enterprises are leveraging file analytics to identify, expose, and scrutinize every source of sensitive data in their possession.
Are You Doing Enough to Combat the REAL Problem Behind PII? (On-Demand Webinar)
Watch this on-demand webinar to learn how enterprises are addressing their governance and PII compliance requirements by elevating their unstructured content.
Protect Your Data, Protect Your Business (Infographic)
Over 80 million documents are affected by security breaches each year. Protect your content so a business-altering data breach doesn’t happen to your organization.