Why Should Life Sciences Organizations Consider Document Autoclassification?

March 27, 2023

3 minute read

Document autoclassification in eCTD or eTMF is a process that uses artificial intelligence (AI) and machine learning (ML) algorithms to automatically classify and categorize documents based on their content and context. It involves analyzing the content of a document to determine its type, such as a clinical study report, a drug substance specification, or a clinical protocol, and then assigning it to the appropriate category or section within the filing framework, such as TMF, eCTD, ISF, RIM or other.

Autoclassification can offer several benefits for pharmaceutical and medical device manufacturers, or contract research organizations:

  • Increased Efficiency: Save time and reduce the need for manual document processing by up to 80%.
  • Improved Accuracy: Reduce the risk of errors and inconsistencies in document categorization, improving overall accuracy and completeness of the eTMF.
  • Enhanced Compliance: Improve compliance with regulatory requirements by ensuring that documents are categorized and organized in a consistent and accurate manner.
  • Scalability: Scale to accommodate large volumes of documents, reducing the need for manual document processing and improving overall efficiency.


Join our Live Webinar on April 25, 2023 at 2PM EST to learn more about our Autoclassification Solution for Life Sciences.

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What Are Common Obstacles for Life Sciences Organization In Implementing Document Autoclassification Solutions?

There are several common obstacles that organizations may face.

Data Quality
The accuracy and quality of the data used for autoclassification is critical. If the data is inaccurate or incomplete, the autoclassification algorithm may not function as intended, leading to errors in document categorization. As such, organizations must ensure that their data is clean, consistent, and relevant before implementing an autoclassification solution.

Data Volume
Autoclassification solutions may struggle to process large volumes of data, particularly if the data is unstructured or complex. Organizations must ensure that their autoclassification solution can handle the expected volume of data without impacting performance or accuracy.
Document Complexity: Some documents may be complex and difficult to classify accurately, particularly if they contain a mix of different types of content. In these cases, organizations may need to use more advanced algorithms or manual review to ensure accurate document classification.

System Integration
Autoclassification solutions may need to integrate with other systems and processes, such as content management systems or regulatory reporting systems. This can be challenging, particularly if the systems are complex or have different data formats.

Regulatory Compliance
Life sciences organizations must comply with numerous regulations and standards related to document management and reporting, such as FDA 21 CFR Part 11. Autoclassification solutions must be designed to ensure compliance with these regulations, which can add complexity and cost to the implementation process.


Why Is Document Transformation Critical for Document Autoclassification?

Document transformation is critical for document autoclassification because it enables the conversion of unstructured or semi-structured documents into a structured format that can be easily analyzed and classified using automated algorithms.

Many documents in the life sciences industry are generated in unstructured or semi-structured formats, such as PDFs or Word documents. These documents may contain a mix of text, tables, and images, making it difficult for automated algorithms to accurately classify them based on their content and context.

Document transformation involves converting these unstructured or semi-structured documents into a structured format, such as Extensible Markup Language (XML) or Hypertext Markup Language (HTML), which can be more easily analyzed and classified using automated algorithms.

This structured format enables automated algorithms to extract relevant metadata and text from the document, such as keywords, phrases, and context, which can be used to accurately classify the document. By converting the document into a structured format, document transformation can significantly improve the accuracy of document autoclassification.

Additionally, document transformation can enable the automation of other document processing tasks, such as data extraction, formatting, and validation. This can improve efficiency and reduce the risk of errors in document processing.

Check out the 15 Must Have Functionalities An Enterprise-Grade Document Transformation Platform Should Have.

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