A thumbnail image is a reduced-sized version of the original file, designed to give a graphical preview of the document to the end user. It’s used in helping the end user recognize and organize documents without having to open up the file itself.
Why thumbnails are important
Why can’t the end user just click on the file and open it up to see its contents? After all, that process usually only takes a few seconds. That’s a good question – and when dealing with only a handful of files, it may be the most effective approach. However, when knowledge workers are dealing with hundreds of files on a daily basis, saving a few seconds off of each document can give back the worker valuable time during the day.
Many document management systems use generic thumbnails which are based on the type of file format the document is in. So for example, all Microsoft Word files would have the same thumbnail. Sometimes, the file names are also cut off. If your documents are in many of the same type of formats, and have similar file names, it can be hard to discern one document from another.
As a result, giving the end user a graphic representation of the file can aid in file recognition, saving them valuable seconds on each document, which at the end of the day can add up to a lot of time for the organization.
Creating a thumbnail with Adlib PDF
While Adlib is mainly known for creating PDF files, we also have the capability to create thumbnails of documents. Typically, thumbnails are made in JPEG format. Creating thumbnails is as easy as creating transformation rules. You can select JPEG images, set your resolution and size, and then select publish.
Adlib PDF supports conversion for over 400 file types, and so can virtually convert all of your documents to thumbnail format. In addition, Adlib is easily configurable and can work with a number of document management systems and repositories, allowing end users to work within a familiar interface.