How automated document conversion works with PDF: Highlights from live seminar in Chicago

By Raymond Sabharwal | March 28, 2014

Check out the video recording from a similar event in Houston!
Check out the video recording from a similar event in Houston!

Adlib blew into the Windy City with a gust of great info for those in attendance at our live seminar recently.  The panel consisting of an AIIM analyst (Bob Larrivee), an Adlib customer and Adlib co-founder (Scott Mackey) had an engaging discussion about a number of issues affecting the document rendering landscape. In this blog I’d like to talk about two of those themes that appear to be recurring and popular at these events.

Tiff vs. PDF

This is a question that comes up often when we speak with customers and partners.  Why PDF and not TIFF?  While TIFF has great advantages for file creation, PDF provides the flexibility of TIFF but also enables collaboration and e-discovery possibilities with its searchability features, allowing users to easily find and access the information contained within the document.  In addition, vector-based images and text can be stored with much smaller file sizes in a PDF file, while providing the highest possible quality and resolution when rendered to screen or printed to paper. At the end, standard file format depends on a lot of variables and requirements. These vary from project to project and from organization to organization. But the increasing number of consultants and subject matter experts are now promoting PDF as a standard format. Check out this blog from AIIM for deeper discussion on this topic.

PDF/A and PDF/E

Archival seems to be a recurring and popular theme at our live events as well. Many organizations are trying to get a handle on just how to store all of their content while still maintaining the ability to easily access and find documents when the need arises.  With the vast amounts of content being digitalized and archived, “findability” is becoming a priority over “searchability”. We had a lively discussion in Chicago about the PDF/A and PDF/E standards and how a PDF/A integration allows you to store your important records, photographs, video and communications for periods of 100 years or more while maintaining document fidelity and findability.

To learn more about your options for creating and maintaining a standard for archival in your organization, check out this white paper, PDF/A: The Standard for Storing Content for the Long Term.

Gaining control of your content

The discussions we have at our live events serve to remind us that with today’s explosion of data, it is imperative that organizations gain control of their content and manage it in a way that allows them to leverage this data for the benefit and growth of the company.  The way to do this for enterprises is to:

  1. Ensure that data is not locked in individual departments
  2. Store data properly and make sure it remains searchable
  3. Optimize resources so that valuable time and effort is not wasted

Implementing an automatic document-to-PDF conversion process through Advanced Rendering across the enterprise and enabling centralized control of content through a web-based management console might help you overcome a good chunk of your challenge.  It will also enable faster and more reliable production of regulatory and corporate compliant-ready documents, prioritization and management of documents in the conversion queue, and the conversion of documents from multiple file types including legacy formats.

Keep an eye out for Adlib events!

If you’d like to attend or be on the panel of any such event, contact us. We regularly add more seminars and webinars to our Events page. You can watch a video of a similar panel we held in Houston here.

For more photos from the event in Chicago, check out our album on Facebook.

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