Everything used to be simpler, right? Content came from few and probably countable sources. It was easier to grab hold of content in those types of environments and manage it. But with some 15 petabytes of new content created daily, coming from multiple sources such as email, social media, fax as well as more traditional sources such as scanned digital copies simplicity is a thing of the past.
So how does an enterprise organization keep up with all of this content pouring in from multiple sources, capturing it in a way that it can be intelligently leveraged by the enterprise for business growth and profitability while at the same time preserving precious resources for important work? This is exactly the topic we addressed in our recent Capturing Content Effectively webinar, Part 1 of our Managing the Document Lifecycle Effectively series.
Let’s dive into a few core elements that were exposed in this webinar. I hope to provide a few insights highlighted in the webinar, but strongly recommend viewing the on-demand version.
In a poll we conducted during the webinar, roughly 70% of participants indicated that search-ability of information was a key driver in making capture a priority in their organizations. However, a significant number of participants are also concerned with other elements, such as:
- Document Compliance (both internal governance and potentially external regulatory);
- Ease of access to digital content; and
- Storage (Volume and Cost).
For me, it all boils down to efficiency. It’s your content. You created it. You own it. You should be able to access it - anytime, anywhere and for any reason, without having to make panicked phone calls and send urgent emails across departments.
Bold Strokes are fine but make sure you are prepared
Think of it this way. Before you paint a room, you complete some preparatory work, right? You clean and sand the walls. You use oodles of that green painting tape, all before you even open the first can of paint. The concept is similar with capture. While the document lifecycle process is composed of four main stages, it is the first stage, capture, that I would argue is the most critical. Without an effective capture process, everything else is moot. Things won’t turn out the way you want them to if the first step is not on solid foundation.
Advanced Rendering for Advanced Capture within ECM
In order to ensure your rendered documents can be compliant, you’re able to find the information you need when you need it and search that content for specific required detail, it helps to put a system in place that is designed to enhance ECM and to create efficiencies within enterprises.Simple or basic rendering sometimes is not the solution. Critical situations require premium solutions.
Take a look at Advanced Rendering.
Capturing content effectively and in a way that eliminates much manual work is the vital first step in ensuring efficiency. A good data capture solution ensures the success of subsequent critical processes in the document lifecycle.
I encourage you to download the Capturing Content Effectively webinar here to learn more and to sign up for the next installment in our document lifecycle webinar series.