Archiving – it’s no longer considered a dump where documents go to die. More and more organizations are realizing the important business value of archiving. In addition to improving organizational learning and knowledge sharing, and a way to collaborate across employees and teams as individuals transition in and out of organizations, archiving maintains stability. (All this is discussed in our recent whitepaper on automating archiving.)
Moreover, an effective and automated archiving solution can also help to reduce risk, improve e-discovery preparedness, and of course, meet compliance regulations. In fact, many industries have very strict and specific archiving regulations that companies need to abide by, or they risk facing hefty fines and, in some cases, jail time.
When archiving your documents, it’s important to consider the file type you’ll be storing your documents in. You want to ensure that no matter when your files are accessed – whether it’s 10 years or 100 years from now – that they are readable. As a result, you’ll need to go with a file format that doesn’t require special viewing software to access it. After all, who knows which programs will prevail in the year 3014?
Take a look at this infographic we created which outlines everything you need to know about archiving content for the long term.
Feel free to share the infographic on your website.