How using document-to-PDF conversion software as a shared service can benefit your organization
By Roger Beharry Lall | August 25, 2014
1 minute read
If your department is considering implementing document-to-PDF software to improve your business processes, be aware that this is something that can have multiple benefits for your department – and your organization – if you involve other teams. Two heads are better than one, as the saying goes.
We all know that it’s important to involve your IT department in your software implementation. Many organizations run the IT department as a shared service, where IT “charges” other departments for services they perform for them. How does IT even figure out what to charge? There are many theories involving billable hours and figuring out what services are worth, which this article sums up nicely.
By having IT manage the implementation of your new software, your department can reap the benefits of knowing that it has been set up properly and that customizations can be made according to your needs. You can also save on the costs of having a third party systems integrator perform this service, which would likely be more expensive than your internal chargeback costs.
Involving other departments
In addition to involving IT, it’s important to consider involving other departments. How can this benefit your business group? It can provide both technological and business enhancements. For example, if you scale your document-to-PDF conversion software across multiple departments, rather than just your own, you can likely save your organization certain costs. You will also be able to upgrade from a departmental software to an enterprise-level one, which will come with technological features such as high availability and fault tolerance. If your organization utilizes multiple servers, you can also process jobs faster as they will have multiple processing areas to go to. Using document-to-PDF conversion software as a shared service, rather than just a departmental solution, can greatly improve both the technological and business aspects of your software implementation.
Your documents will be consistent across business units. You can ensure compliance by automating certain features such as page margins and watermarks. You can save your end users from learning to use a whole new technology, and you can optimize your organizational expenses. The benefits are certainly multifold.