Last month I announced a new blog series on Advanced Rendering and which technical features enterprise organizations need to succeed. This week I’ll talk about the fifth of the 10 important items: tools that help enterprises achieve document compliance.
I’m sure we’ve all had that annoying university or college professor that is extremely particular about us putting our names in the top right hand corner of the essay (not the top left!) and making sure that the date is left-aligned (not right!) and insisting that the page margin be exactly 1.25” (not 1.3”)! It seems that we can never really escape the realm of document compliance. It follows many of us from school to work, where it increases exponentially and is often tied to revenue and profits.
Document compliance across industries
No industry – whether you’re in Life Sciences, Government, Financial Services or something else – is safe from the ever-increasing requirement to be compliant to some sort of regulatory body, act or process. External document compliance examples include Sarbanes-Oxley, regulatory publishing, long-term content retention, and an endless array of acronyms from FDA to FINRA to SEC. ISO even has standards for PDF! In addition to these external compliance requirements, enterprise organizations often also have internal document compliance requirements, regulating the way users should deal with everything from legal documents and financial statements to logos, trademarks, brand messaging, disclaimers and email signatures. With multiple layers of compliance flying about, it’s inevitable that IT will be fielding many service requests for helping end users to ensure all hyperlinks are consistently blue or that all archived material be saved as PDF/A.
Using tools to automate document compliance
Because Adlib’s Advanced Rendering solution integrates directly with leading ECM, PLM and Workflow solutions, it can address many of the top challenges IT managers and professionals deal with when it comes to adhering to document compliance regulations. Moreover, Advanced Rendering can automate many processes, so end users can be assured that their rendered documents already meet the compliance requirements of their business unit, workgroup or industry. A number of compliance-related issues that Advanced Rendering can automate include:
- Archiving business records in regulatory PDF and PDF/A formats
- Securing and protecting important information with security settings
- Automating validation of custom compliance attributes such as page margins
- Adding enhancements such as watermarks, headers, footers and hyperlinks
- Making document navigation easier with tables of contents and bookmarks
- Enhancing scanned documents and images with Optical Character Recognition technology to make them searchable
The combination of Advanced Rendering with an existing business system tackles these challenges by automating business processes to adhere to compliance policies, not only streamlining workflows, but also removing the risk and costs associated with error-prone human intervention. Standardizing on PDF ensures you can secure and protect the document integrity and provide indefinite content preservation through the use of specialized archiving formats.
Reading up on automated document compliance
Adlib recently published a white paper, The Final Mile: Ensuring Document Compliance with Advanced Rendering, which outlines in detail how Advanced Rendering solutions can help enterprise organizations to automate the various compliance regulations they need to adhere to. I encourage you to have a quick read if you’re in an industry where document compliance requirements are high, and you’re on the lookout for tools to make it easier.
Next week I’ll be discussing the necessity for tools that monitor and alert system performance within an enterprise. Stay tuned!
If you missed any of the posts in this series don't forget to check them out: