Case Studies

Multinational Power Generation Company

A multinational power generation company needed to convert existing documents into fully searchable PDF format for storage in its Microsoft® SharePoint® repository. While new documents arrived in PDF format, they were not automatically converted from OCR (Optical Character Recognition) to PDF, and therefore not text-searchable. The firm chose Adlib PDF for its ability to transform image-based content into editable, searchable, archive-able PDF files, using Adlib OCR capabilities.

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U.S. Department of State

To replace its legacy cable-based communication system, and to become compliant with NARA, the U.S. Department of State determined they needed reliable and feature-rich server-based PDF technology from Adlib as a key element of the State Messaging and Archive Retrieval Toolset (SMART).

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Roche Diagnostics

Roche Diagnostics has extensive requirements for document management and storage to support its entire product lifecycle that must be validated, and associated regulated documents tightly controlled, in accordance with numerous regulatory bodies, including the FDA (21 CFR Part 11) for document audit trails and the use of electronic signatures. Roche replace its older, legacy document management systems (DMS) and implemented a new, consolidated and centralized global DMS based on SAP and Microsoft SharePoint that integrated Adlib for automated PDF rendering and publishing.

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Amsterdam Medical Center Saves Time in Vital Document Tracking

Amsterdam's Academic Medical Center (AMC), a premier teaching hospital, needed to improve the availability of documents that were created in multiple formats, stored in disparate repositories and running on different operating systems. Adlib provided background conversion of RTF, HTML, plain text and Word to PDF, which could then be shared by users without the need for many authoring applications.

Through headers and footers that identified when and by whom a document was printed, the Adlib solution enabled tracking of document use. The Adlib solution resulted in the elimination of multiple copies of costly document creation applications and significant time savings in document retrieval for patient care.

Assurant Improves Customer Satisfaction, Document Accessibility and Sharing

With more than 1,000 employees unable to share files created on different software applications, document accessibility was a major challenge for Assurant, a provider of specialty risk management products throughout North America, Latin America, and Europe.

Adlib brought Assurant a one-stop solution that empowered employees to easily convert many documents at a time from any original format to universally accessible PDFs which could then be easily forwarded to clients.

BidSync Uses Adlib Document-to-PDF Transformation to Help Streamline Government Bid Management Processes

BidSync needed to enhance its eProcure bid management application to streamline the process when creating Bid Packets to make it easier for buyers and bidders to handle the many types of electronic files that are part of agency tenders and vendor bids. Adlib helped BidSync streamline the process when creating and merging tabulation packets into a single document to facilitate the analysis of bid responses for easy side-by-side comparison review across multiple bids by agency procurement staff.

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City of Rochester, MN Automates Payroll Process for 100% ROI within 3 Months

With Adlib, the City of Rochester, Minnesota put an end to the costly chore of stuffing biweekly paychecks and stubs into envelopes for their 1,500 employees across 30 departments. Adlib provides a fully automated delivery solution for the city's employee Pay Advice material.

Adlib determines which employees have a valid email address by scanning a 1,200 page file containing Pay Advice material generated by the City's JD Edwards™ system. Employees' email addresses are captured, for delivery, and an Employee ID is used as a password.

Adlib extracts the employee Pay Advice record, converts it to PDF, secures it with the Employee ID as a password and emails the individual documents to an employee's email address. For employees without email addresses, Adlib also prepares a single merged file that can be printed and delivered via traditional methods.

Savings from reduced labor and paper, repaid the system with 100% return on investment within the first three months of use. Both the City of Rochester and their employees have the ability to maintain a secure, accurate and comprehensive record of payments.

European Parliament Streamlines Document Processing Via Powerful Job Tickets

The 785-member European Parliament gets 22 languages talking in one voice; the legislators’ vital agendas, reports and other records are available in a timely fashion with quick and flexible changes because of the complete conversion and publishing solution powered by Adlib Express running on six servers. Employees at the European Parliament can now simply upload their content, in virtually any format, so that it enters the document workflow – moving automatically and enabling powerful batch conversions and assembly to PDF. XML job ticket technology was key for the project; the job tickets automatically watermark the language, create footers with dynamic page numbering, filenames, etc.

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