Have you any idea how much it costs to store a single piece of paper for one year?
The U.S. Department of State has benefited from document-to-PDF/A (the PDF format for archiving) process automation to meet compliance requirements set by NARA, the national archives regulatory body.
Does this sound familiar? You are migrating a legacy system to a newer, more efficient enterprise content management (ECM) system, and the majority of your scanned corporate documents are not in a fully searchable format.
Many US federal agencies do not have records management programs that ensure the preservation of email records in a system, according to a 2010 self-assessment report released by the National Archives and Records Administration (NARA).
The Case Management/Electronic Case Files system used by US courts only accepts documents in PDF format because of its accessibility and ability to retain the appearance of documents regardless of the computer used to view or print.
The true reason that H-P wants out of the PC business is the rapid rise of next-generation smartphones and tablets backed by cloud computing and high speed broadband.
ZDNet publishes the Adlib article,
Don’t Treat Your Corporate Archive Like a Wishing Well about how PDF/A - the internationally recognized, non-proprietary standard - is a superior method for long term storage of your digital content than keeping it in its original format. Ideally, the transformation of content to PDF/A when it reaches the Preserve state in its lifecycle is part of an automated process that ensures compliance and reduces costs associated with manual intervention.
Synergy of ideas was the order of the day in Chevy Chase, MD today where presentations by myself and employees of Microsoft,
K2 and
GimmalSoft were comprised of separate yet powerfully connected elements of an overall content strategy. We spoke to a room of technology and business contacts from the Health Resources and Services Administration (HRSA), the Federal Reserve Board, other departments of the US government, and consulting firm Booz Allen Hamilton, to mention a few.
The power of social media was once again driven home for us at Adlib (and we are enthusiastic participants ourselves on LinkedIn, YouTube, Vimeo, Facebook and Twitter) when I came across a post this week by a business person on the LinkedIn Group, SharePoint 2007 and 2010.
We are proud to be included in the just-released publication put out by
AIIM, the leading ECM association, titled “
Digital Long-Term Preservation of Electronic Documents PDF/A Products Guide.”
The PDF archive (PDF/A) standard is being rapidly adopted for digital archiving, steered in part by the international
PDF/A Competence Center, of which we are a member.
